City Council
City Council
lun, 20 de noviembre de 2023
Puntos de agenda
Registros de votación
Resumen del debate
Transcripción
RESUMEN DE REUNIÓNGenerado por IA
Concejo Municipal de Petaluma — 20 de noviembre de 2023
Esta fue una sesión ordinaria del Concejo Municipal notable por la ceremonia de despedida al saliente Jefe de Policía Ken Savano y la toma de posesión del Jefe de Policía Interino Brian Miller, seguidas de dos audiencias públicas sustantivas sobre instalaciones de seguridad pública y el presupuesto municipal.
Ceremonia: Reconocimiento al saliente Jefe de Policía Ken Savano y toma de posesión del Jefe Interino Brian Miller
El concejo abrió la sesión con una proclamación en honor a la carrera de casi 30 años del Jefe Savano en el Departamento de Policía de Petaluma, designando el 30 de diciembre de 2023 como el "Día de Ken Savano." La Alcaldesa McDonald leyó la proclamación completa, destacando el papel de Savano en la creación del SAFE Team (intervención en crisis las 24 horas, los 7 días de la semana), su liderazgo del departamento durante la pandemia, el establecimiento de un auditor policial independiente y el logro de una reducción del 70% en las fatalidades de tránsito relacionadas con el alcohol en todo el condado. Savano agradeció al concejo, al personal municipal y a su esposa, expresando plena confianza en su sucesor.
A continuación, el Jefe Interino Brian Miller tomó posesión de su cargo. Miller, quien ha servido casi 19 años en el departamento, agradeció al saliente Jefe Savano y al Administrador Municipal Flynn, y se comprometió a continuar el impulso del departamento.
Informe de Sesión Cerrada
El Fiscal Municipal informó que no hubo acciones que reportar de dos puntos tratados en sesión cerrada: (1) una reclamación de responsabilidad civil por parte de NBC Construction and Engineering relacionada con el proyecto de reubicación del emisario de la Ellis Creek Water Recycling Facility, y (2) negociaciones sobre bienes inmuebles con la Fourth District Agricultural Association respecto al uso del recinto ferial de propiedad municipal para la Sonoma-Marin Fair. La Concejala Nau se inhibió del punto relacionado con el recinto ferial.
Comentario Público General
Tres residentes tomaron la palabra sobre asuntos no incluidos en el orden del día:
Michael Shapiro instó al concejo a prohibir el *uso* (no solo la venta) de sopladores de hojas a gasolina, señalando que California prohibirá su *venta* en 2024 pero no su uso. Citó el ruido, los peligros para la salud (aceite y gas sin quemar en el aire) y los impactos climáticos, señalando el exitoso programa de eliminación gradual de Washington D.C. como modelo a seguir.
Monica Martella denunció maltrato animal ilegal en curso en Sunrise Egg Farm y Reichart Duck Farm, afirmando que la oficina del Fiscal del Condado de Sonoma rechazó las pruebas y que el departamento del sheriff no ha dado seguimiento al caso. Hizo un llamado a los residentes para solicitar una investigación del fiscal y urgió a la ciudad a considerar alejarse de la agricultura industrial.
Calendario de Consentimiento
Los puntos 1 y 3–6 fueron aprobados en conjunto. El punto 7 (segunda lectura de la Ordenanza No. 2867 N.C.S. que designa el Red Barn Complex en Scott Ranch como monumento histórico local) se votó por separado, con la abstención de la Concejala Nau por un posible conflicto de interés. El punto 2 (Agenda Provisional para la sesión del 4 de diciembre) fue retirado para su análisis.
Debate sobre el Punto 2 — Formato de la sesión del 4 de diciembre: La agenda del próximo 4 de diciembre es inusualmente extensa. El concejo debatió reestructurarla para adelantar las audiencias públicas y trasladar los comentarios del concejo y del administrador municipal al final. Tras el debate, el concejo acordó iniciar la sesión del 4 de diciembre a las 5:30 p.m., realizar las audiencias públicas a partir de las 6:30 p.m., y continuar hasta completar los asuntos (con el entendimiento general de que el objetivo es concluir antes de la medianoche). El comentario público general y los informes del concejo se trasladarían al final.
Votación (Puntos 1, 3–6): Propuesta por la Concejala Nau, secundada por la Vicealcaldesa Kearns Thompson. Aprobada 7–0.
Votación (Punto 7): Propuesta y secundada; aprobada 6–0–1 (Nau se inhibió).
Votación (Punto 2, en su forma enmendada): Propuesta por la Concejala Healey, secundada por la Vicealcaldesa Kearns Thompson. Aprobada 5–2 (Healey y Nau votaron en contra de detalles específicos del formato de la sesión).
Audiencia Pública: Plan Maestro Estratégico de Instalaciones de Seguridad Pública y Directriz para Preparar una Solicitud de Propuestas para una Nueva Estación de Bomberos/Centro de Operaciones de Emergencia
El Asistente del Administrador Municipal Brian Cochran y los arquitectos consultores Rob Manss y Laura Blake presentaron el Plan Maestro Estratégico de Instalaciones de Seguridad Pública actualizado. El plan abarca todas las instalaciones de seguridad pública de la ciudad en fases:
Inmediata: Refuerzo sísmico y adición de baños con perspectiva de género en la Estación de Bomberos 1; mejoras en vestuarios, área de acondicionamiento físico y oficinas en la Estación de Policía.
Corto plazo: Nueva sede central de Bomberos y Centro de Operaciones de Emergencia (EOC) en el recinto ferial (estimado en ~$40 millones, por encima del presupuesto inicial de $27 millones del CIP).
Mediano plazo: Renovación o posible reubicación de la Estación de Bomberos 1.
Largo plazo: Nueva Estación de Policía; renovación o reemplazo de las Estaciones de Bomberos 2 y 3; un Edificio de Apoyo a la Seguridad Pública.
El sitio propuesto para la nueva sede de Bomberos/EOC es la esquina noroeste del recinto ferial en Johnson Drive y Kenworth Drive, ocupando aproximadamente 4.8 acres (el 9% de la parcela del recinto ferial de 55 acres). El diseño actualizado reduce la huella en aproximadamente un acre en comparación con el borrador de julio, al trasladar cerca de 6,800 pies cuadrados de espacio programático al piso superior y al compactar el almacenamiento de evidencias. El edificio tendría aproximadamente dos pisos con áreas de garaje de gran altura para los vehículos de emergencia.
Entre las fuentes de financiamiento analizadas se incluyen: los ingresos de los bonos de Measure U (~$40 millones de capacidad), tarifas de impacto sobre instalaciones municipales (~$5 millones), una posible medida fiscal de bomberos a nivel condal (si se aprueba en marzo de 2024, generaría ~$1.3 millones/año para el servicio de deuda de instalaciones, lo que podría respaldar entre $15 y $20 millones adicionales en bonos) y posibles asignaciones federales a través de la oficina del Rep. Huffman.
El debate del concejo fue extenso. Los principales puntos de preocupación incluyeron:
Huella y diseño vertical: Varios concejales presionaron para reducir la huella y aumentar la altura del edificio. Los arquitectos explicaron las limitaciones: las bahías para vehículos de emergencia deben estar en la planta baja y ser de un solo piso (para cumplir con los tiempos de respuesta según la NFPA 1720), los dormitorios deben estar cerca de los vehículos para cumplir el tiempo de alistamiento de 80 segundos, y las áreas de patrullaje requieren acceso de seguridad en la planta baja. Los concejales presionaron para explorar más a fondo opciones de varios pisos, incluida la posibilidad de ubicar dormitorios sobre las bahías de vehículos.
Cronograma de la estación de policía: Varios miembros expresaron frustración porque la nueva estación de policía no cuenta con financiamiento identificado y permanece pospuesta indefinidamente, calificándolo como una oportunidad perdida. El jefe interino reconoció el grave hacinamiento existente.
Planificación maestra del recinto ferial: La Concejala Healey expresó su preocupación de que aprobar una ubicación específica antes de completar un plan maestro del recinto ferial impulsado por la comunidad sería poner el carro antes que el caballo. La ciudad está solicitando una subvención para financiar la planificación maestra del recinto ferial; de ser otorgada, ese proceso tomaría aproximadamente un año.
Pérdida de estacionamientos: La construcción total (incluida la eventual estación de policía) eliminaría aproximadamente 175 espacios de estacionamiento pavimentados en el recinto ferial (Lote B). El personal indicó que la huella de la Fase 1 de bomberos/EOC por sí sola no eliminaría todos los estacionamientos de inmediato.
Un orador público, Jonah Hanania, instó enérgicamente al concejo a avanzar, argumentando que las instalaciones inadecuadas resultan más costosas a largo plazo por las pérdidas en contratación y retención de personal, y que ciudades comparables como San Rafael ya han construido instalaciones conjuntas modernas.
Resolución en su forma enmendada: El concejo acordó modificar el lenguaje de la resolución en el Punto 2 para indicar únicamente que la ubicación preferida es "la propiedad del recinto ferial," eliminando la designación específica de la esquina, a fin de mantener flexibilidad mientras avanza el proceso de planificación maestra del recinto ferial. La resolución sigue instruyendo al personal para preparar una Solicitud de Propuestas para servicios de diseño y gestión del proyecto.
Votación: Propuesta por el Concejal Barnacle, secundada por la Vicealcaldesa Kearns Thompson. Aprobada 7–0.
Audiencia Pública: Ajustes Presupuestarios del Primer Trimestre (AF 2023–24), Actualización del Registro de Puestos y Compromisos de la Reserva del Fondo General
El Director de Finanzas Jesse Gutch presentó el informe trimestral de ajustes presupuestarios de la ciudad. Los ajustes reflejan las acciones aprobadas por el Concejo desde el 1 de julio, los traspasos de apropiaciones no utilizadas del año anterior y nuevas necesidades operativas. Se añade un nuevo puesto de tiempo limitado (Coordinador de Servicios de Emergencias Médicas) al registro de puestos.
En cuanto a las reservas del fondo general, la recomendación libera $1.57 millones para uso inmediato (proyectos de plan general y reemplazo de césped) y compromete $960,000 para usos futuros, lo que resulta en un saldo de fondo comprometido total de $6.9 millones.
El debate del concejo abordó: el fondo de reemplazo de césped artificial en Lucchesi Park (se están reservando fondos; aún no se ha decidido si el reemplazo usará césped artificial o natural, con algunos miembros prefiriendo esperar a que mejoren los productos de pasto sintético); una carta de los defensores del arte público Christopher Smith y Melissa Abomi señalando que los presupuestos de arte público no pueden financiar las mejoras del entorno circundante en el parque de bolsillo de H Street y los proyectos de River Arch; y la posibilidad de establecer alianzas con organizaciones sin fines de lucro para restaurar los embarcaderos de pesca a lo largo del Petaluma River.
Votación: Propuesta por el Concejal Barnacle, secundada por la Vicealcaldesa Kearns Thompson. Aprobada 7–0.
Puntos clave
El Jefe Savano se retiró tras casi 30 años; el Jefe Interino Brian Miller tomó posesión y se comprometió a continuar la dirección del departamento al menos durante la próxima década.
El Plan Maestro de Seguridad Pública fue aceptado, y se instruye al personal para emitir una Solicitud de Propuestas para el diseño y gestión del proyecto de una nueva Estación de Bomberos/EOC en el recinto ferial — estimada en ~$40 millones y financiada mediante una combinación de bonos de Measure U, tarifas de impacto y una posible medida fiscal de bomberos a nivel condal.
La ubicación específica de la esquina quedó flexible en el lenguaje de la resolución, reflejando la preocupación del concejo de que una ubicación definitiva debe aguardar al proceso más amplio de planificación maestra del recinto ferial, que se espera comience en 2024.
La nueva estación de policía permanece sin financiamiento y pospuesta indefinidamente, lo cual es una fuente de frustración para el concejo ante el grave hacinamiento de las instalaciones actuales.
La sesión del 4 de diciembre comenzará a las 5:30 p.m. con las audiencias públicas iniciando a las 6:30 p.m., en un esfuerzo por completar los asuntos sustantivos a una hora razonable.
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Qué ocurrió en esta reunión
Actas de la Sesión Ordinaria del City Council/PCDSA del 6 de noviembre de 2023
Minutes of the City Council/PCDSA Regular Meeting of November 6, 2023 were approved as part of the Consent Calendar with no discussion noted.
Agenda Provisional de la Sesión Ordinaria del City Council/PCDSA del 4 de diciembre de 2023 y Asuntos Significativos de la Agenda para noviembre de 2023 - enero de 2024
Councilmember Healy pulled the Tentative Agenda for the December 4, 2023 meeting from the Consent Calendar; the Council voted to approve it with an amendment changing the regular meeting start time to 5:30 p.m. and the Public Hearing portion to begin at 6:30 p.m., with the motion carrying 5-2.
Resolución de Aceptación de Reclamaciones y Facturas de julio, agosto y septiembre de 2023
Resolution Accepting Claims and Bills for July, August and September 2023 was adopted as part of the Consent Calendar with no discussion noted.
Resolución de Aprobación de una Carta de Apoyo Respecto a las Actividades Relacionadas con el Potter Valley
Resolution Approving a Letter of Support Regarding Activities Related to the Potter Valley Project was adopted as part of the Consent Calendar with no discussion noted.
Resolución de Enmienda al Plan de Clasificación y Compensación mediante el Establecimiento de la Clasificación y Rango Salarial de Coordinador de Servicios Médicos de Emergencia de Plazo Limitado y la Autorización de la Asignación de un Puesto de Servicios Médicos de Emergencia de Plazo Limitado
Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Limited-Term Emergency Medical Services Coordinator was adopted as part of the Consent Calendar with no discussion noted.
Puntos de agenda (9)
Consent Calendar
1Consent CalendarActas de la Sesión Ordinaria del City Council/PCDSA del 6 de noviembre de 2023
Qué ocurrió
Minutes of the City Council/PCDSA Regular Meeting of November 6, 2023 were approved as part of the Consent Calendar with no discussion noted.2Consent CalendarAgenda Provisional de la Sesión Ordinaria del City Council/PCDSA del 4 de diciembre de 2023 y Asuntos Significativos de la Agenda para noviembre de 2023 - enero de 2024
Qué ocurrió
Councilmember Healy pulled the Tentative Agenda for the December 4, 2023 meeting from the Consent Calendar; the Council voted to approve it with an amendment changing the regular meeting start time to 5:30 p.m. and the Public Hearing portion to begin at 6:30 p.m., with the motion carrying 5-2.3Consent CalendarResolución de Aceptación de Reclamaciones y Facturas de julio, agosto y septiembre de 2023
Qué ocurrió
Resolution Accepting Claims and Bills for July, August and September 2023 was adopted as part of the Consent Calendar with no discussion noted.4Consent CalendarResolución de Aprobación de una Carta de Apoyo Respecto a las Actividades Relacionadas con el Potter Valley
Qué ocurrió
Resolution Approving a Letter of Support Regarding Activities Related to the Potter Valley Project was adopted as part of the Consent Calendar with no discussion noted.5Consent CalendarResolución de Enmienda al Plan de Clasificación y Compensación mediante el Establecimiento de la Clasificación y Rango Salarial de Coordinador de Servicios Médicos de Emergencia de Plazo Limitado y la Autorización de la Asignación de un Puesto de Servicios Médicos de Emergencia de Plazo Limitado
Qué ocurrió
Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Limited-Term Emergency Medical Services Coordinator was adopted as part of the Consent Calendar with no discussion noted.6Consent CalendarResolución de Enmienda al Plan de Clasificación y Compensación mediante: 1) la Revisión del Rango Salarial de Risk Manager; y, de ser aprobado, 2) la Revisión del Rango Salarial de Risk and Safety
Qué ocurrió
Resolution Amending the Classification and Compensation Plan by Revising the Pay Range of Risk Manager and Risk and Safety Officer was adopted as part of the Consent Calendar with no discussion noted.7Consent CalendarAdopción (Segunda Lectura) de la Ordinance No. 2867 N.C.S. de Aprobación de una Enmienda de Zonificación para Designar el Red Barn Complex Ubicado en la Parcela B del Proyecto de Subdivisión Scott Ranch Aprobado, Adyacente a Kelly Creek y D Street, como Monumento Local APN 019-120-041 File No. PLLD 2023-000
Qué ocurrió
Ordinance No. 2867 N.C.S. Approving a Zoning Amendment to Designate the Red Barn Complex as a Local Landmark was adopted on second reading with Councilmember Pocekay recused; the motion carried 6-0.Public Hearing
8Public HearingResolución de Aceptación del Public Safety Facilities Strategic Master Plan y Directiva al Personal para Preparar una RFP para Servicios de Diseño y Gestión de Proyectos para la Construcción de una Nueva Estación de Bomberos / Centro de Operaciones de Emergencia – RESOLUCIÓN PUBLICADA EL 11/15, ANEXOS PUBLICADOS EL 11/20
Qué ocurrió
Assistant City Manager Brian Cochran presented the staff report on the Public Safety Facilities Strategic Master Plan; John Hanania provided public comment; the Council amended the resolution to note the fairgrounds site as the preferred location subject to the fairgrounds master planning process and adopted it unanimously 7-0.9Public HearingIntroducción (Primera Lectura) de Ordenanzas para Modificar Ciertas Apropiaciones para las Operaciones de la City of Petaluma del 1 de julio de 2023 al 30 de junio de 2024; y Resolución de Actualización del Calendario de Puestos Permanentes Autorizados y Financiados; y Resolución de Autorización del Compromiso y Liberación de Diversas Reservas del Fondo General para Fines Específicos
Qué ocurrió
Finance Director Jessie Gooch presented the staff report on appropriation changes and position schedule updates; no public comment was received; the Council adopted the First Reading of Ordinances Nos. 2868-2873 N.C.S. and Resolutions Nos. 2023-175 and 2023-176 unanimously 7-0.Transcripción literal disponible
141 segmentos de transcripción indexados
when say 5 o' yeah I just want to make sure once it hits 5 okay mayor it is 5:00 are you ready to begin the closed session we are ready recording in progress good evening and welcome to the regular meeting of the Petaluma city council and Petaluma Community Development successor Agency for Monday November 20 may we have a roll call for the evening Barnacle here ker Thompson here Healey here now here po here shrips here and mcdonnald here all members are present Wonder ful I'd like to have our City attorney um introduced tonight's Clos session topics thank you Mr Mayor I will be happy to do that uh the council will confer um in two close sessions tonight one is concerning liability claims and conference with legal council regarding anticipated litigation um that's under government code section 54956.9 5 um the claimants NBC construction and Engineering Incorporated the agency claimed against is the city of Petaluma there's significant exposure to litigation pursuant to paragraph two of subdivision D of government code section 54956.9 um regarding one potential case facts and circumstances including transactional occurrences that might result in litigation and that are known to a potential plan if arise from claims submitted to the City by NBC construction and Engineering regarding the Ellis Creek Water recycling facility outfall relocation project second close session item tonight is conference with real proper property negotiators under government code section 54956.9 the
CITY OF PETALUMA, CALIFORNIA REGULAR MEETING OF THE CITY COUNCIL & PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) City Hall Council Chamber 11 English Street Petaluma, CA 94952 MINUTES Monday, November 20, 2023 CLOSED SESSION 5:00 P.M.
property is the city-owned fairgrounds property 175 Fairgrounds drive and 866 East Washington the agency negotiators Peggy Flynn city manager the negotiating party is the fourth district agricultural Association under negotiation our price in terms of payment and other terms of use of portions of the city-owned fair grounds property for presentation of the Sonoma Marine Fair thank you Mr Mayor and thank you I'd like to invite council member now to comment I will be recusing from the fairgrounds item on the Clos session thank you very much um let's move to to um public comment on the closed session items and the public is invited to make comments on these items as read uh public comments are limited to three minutes per person and if you wish to speak you may turn in a speaker card to our city clerk at the uh front of the room and uh s uh Mr City attorney is there any comment in this uh section from the city attorney just in case no thank you very much and uh have we had comments online towards this item we do not have any public comments for this item and can I ask our moderator to read our announcement for public comment yes um members of the public attending in person should bring their speak cards to the clerk's desk if they have not already done so speakers are reminded to be respectful in their comments and that this meeting is being translated please pause between sentences for a translation threats of violence and obscenity are grounds to removal from this meeting and
/ REGULAR SESSION 6:30 P.M. CALL TO ORDER – CLOSED SESSION – 5:00 P.M. Mayor McDonnell called the meeting to order at 5:00 p.m. • ROLL CALL PRESENT: Mayor McDonnell, Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Pocekay, Councilmember Shribbs ABSENT: None CLOSED SESSION • LIABILITY CLAIMS; CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.95 Claimant: NBC Construction & Engineering, Inc.
Agency claimed against: City of Petaluma Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 potential case The facts and circumstances, including transactional occurrences, that might result in litigation and that are known to a potential plaintiff arise from the claims submitted to the City by NBC Construction & Engineering Inc., regarding the Ellis Creek Water Recycling Facility Outfall Relocation Project • CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to California Government Code Section 54956.8 Property: City-Owned Fairgrounds Property (APN 007-031-004, 175 Fairgrounds Drive; and 007-031- 005, 866 E Washington) Agency Negotiator: Peggy Flynn, City Manager Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of City-owned Fairgrounds property for presentation of Sonoma Marin Fair Councilmember Nau announced her recusal from the fairgrounds item and left the Chambers.
countdown will appear for the convenience of the speaker and viewers the first speaker will be acknowledged and invited to speak when the countdown begins okay well I am not seeing any cards coming to the front of the room and um at this point we will close public comment on that item and we will now adjourn to the uh closed session we will return um at 6:30 or at the end of closed session whichever comes later thank you e all right all right Mr Mayor it is past 6:30 are you ready to begin regular session session we are ready joh and are we recording we are recording well wonderful well then um welcome back or good evening and welcome to the regular meeting of the Petaluma city council and the pedala Community Development successor Agency for Monday November 20th if if you wish to provide a public comment on tonight's agenda please fill out a speaker card in from the back of the room and bring it to our clerk here in the front of the room now I'll invite Monica apparicio and Maria Galvez to provide information to those who wish to participate in Spanish thank you and good evening for thank you we are ready and thank you um now may we have our roll call for the evening Barnacle here ker Thompson here Healey here now here po here ribs here and mcdonal here all members are present thank you let's stand and say the Pledge of Allegiance let's observe a moment of silence thank you and then uh now for tonight's agenda I'd like to look up and down the Das and see if there's any
requests for changes or deletions and seeing none then uh we will move on to tonight's agenda and uh it's kind of a big night uh it's a uh a fun night we get to give appreciation but we are saying farewell we're recognizing out outgoing police chief Ken sabano and we're having the badge pinning ceremony for interim police chief Brian Miller let's see um I'd like to invite uh Chief saano up to uh the podium while we have U while we read our Proclamation for the evening in recognition of police chief Ken saano for his impactful and distinguished career in law enforcement and um for the city of Petaluma August 15 1994 to December 30 2020 whereas police chief Ken savano began his 32-year law enforcement career at the age of 18 for the city of Sebastapol and within two years joined the city of Petaluma Police Department to coordinate and implement the Department's full-time traffic safety program that became one of the highest claimed law enforcement programs in the C Country and whereas very early in his career Chief Savana was recognized as a law enforcement leader in his dedication and commitment to Public Safety into our community earned him officer of the year in 1998 and one year later he was selected to join the motorcycle team and the crisis response unit and whereas in 2002 Chief Savana was promoted to Sergeant serving as supervisor of the patrol team hostage negotiations team and police can9 Pro program his exemplary and conscientious service earned him assignment as
PUBLIC COMMENT ON CLOSED SESSION ITEMS Mayor McDonnell opened Public Comment on Closed Session items; receiving none, Public Comment was closed. ADJOURN TO CLOSED SESSION Council adjourned to Closed Session at 5:04 p.m.
CALL TO ORDER - REGULAR SESSION - 6:30 P.M. Mayor McDonnell called the meeting to order at 6:36 p.m. • ROLL CALL PRESENT: Mayor McDonnell, Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Pocekay, Councilmember Shribbs ABSENT: None • PLEDGE OF ALLEGIANCE • MOMENT OF SILENCE AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY) None.
motor sergeant of the PPT traffic team and where he and his team developed the most Innovative and effective DOI reduction strategies in the state and Nationwide resulting in a 70% reduction of fatal and injury alcohol involved collisions countywide and that received numerous commendations and awards including from the International Association of chiefs of police law enforcement ch challenge the California law enforcement challenge the California office of traffic safety and Mothers Against Drunk Driving and whereas Chief sano's demonstration of integrity and Leadership once again earned him a promotion in 2014 to Lieutenant overseeing the Patrol Division and managing the field training program and the police can9 team providing many past and present Petaluma Police Officers exceptional training and mentorship and continuing that selfless service to the Petaluma policing division where he led the Department's Professional Standards public information and Technology School support volunteer program and efforts to address and improve mental health and homelessness in our city and whereas in June 2016 in addition to his command of pedala policing Chief saano was asked to serve as Patrol lieutenant in the Operations Division responsible for our City's east side and within a year and in recognition of his unw faing commitment to an ARD Ardent championing of the safety and development of the PPD staff and well-being in protection of our community he was appointed Petaluma Police
Chief in 2017 and whereas during his tenure as our police chief he has led with humility authenticity and Grace and has tirelessly and consistently put the interest and wellbeing of our staff and Community front and center Chief Savana was instrumental in the creation of the city's safe team that provides our community with 247 mobile resource for Crisis Intervention guided the department and our community Through worldwide pandemic and helped convene the ad hoc Community advisory committee to identify opportunities for Meaningful change to improve race relations and promote inclusion and implemented a hybrid police oversight model that includes the hiring of the city's first independent police auditor to Foster Community Trust and maintain petaluma's high standard of Public Safety and whereas Chief sano's vast and significant accomplishments have left an indelible Legacy for the Petaluma Police Department to continue for generations of law enforcement leaders to come and for the benefit of generations of pedal lumens who can take pride in knowing their Petaluma Police Department will always strive for excellence in service to our community now therefore be it resolved that I Kevin McDonald mayor of Petaluma along with the members of the Petaluma city council do hereby proclaim the 30th day of December 2023 as Ken saano day and extend our congratulations endless gratitude and appreciation for his faithful and distinguished service to the Petaluma Police Department our city
PRESENTATIONS • Recognizing Outgoing Police Chief Ken Savano and Badge Pinning Ceremony for Interim Police Chief Brian Miller – ITEM ADDED 11/16/2023 Outgoing Police Chief Ken Savano presented the presentation and initiated the badge pinning ceremony for Interim Police Chief Brian Miller.
and the pedala community thank you Ken thank you Mr Mayor [Applause] Chief a few words thank you Mr Mayor I I do have a few things that I want to make sure I do not forget U mayor McDonald council members and our small But Mighty City team of public servants and most importantly those we serve our community thank you for this opportunity to say thank you for allowing me to serve as a peace officer in this great City for almost well almost 30 more than 29 years it's been my honor to work for alongside and lead the best group of Public Safety professionals a community could ask for I wish every Community around the world could have a department like ours with a culture of professionalism compassion and selfless service to others I must express my sincerest appreciation to my staff for their support and commitment to service it is they who have demonstrated the courage to listen and the humility to take action to make us better every day aeal thank you to my leadership team especially deputy chief Brian Miller who tonight carries on the responsibility of the Public's trust we and many others before us have worked so hard to gain and assumes his new role with my absolute trust and confidence to maintain the organizational Excellence while always being Community Centric I would not be retiring if that was not the case to city manager Flynn thank you for allowing me to serve as your first police chief thank you for your leadership and care for staff and the community that help
REPORT OUT OF CLOSED SESSION City Attorney Eric Danly noted no reportable action was taken during the closed session meeting. GENERAL PUBLIC COMMENT During General Public Comment, the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda.
Public comments are limited, up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal.
pedal Lumen see a better future and allowed us to rebuild this fine City an assistant city manager if I could in trouble you to hand these to the city manager I would be grateful I'm not going to hug you again cuz we'll both cry be so bad if you if we don't win the Helen putam award the world has gone blind so thank you for all that you've done for us this is a different time and and we're all excited thank you to my beautiful wife Kathleen who has always been at my side with love and support and to my city executive team city council and community this will always be home thank you for the support and concern you have shown me and our First Responders I leave tonight knowing without a doubt this fine city is in your good hands thank you very [Applause] much Mr May I'll turn it back to you thank you very much um I'd like to ask that our interim Chief uh join us at the uh Podium here for our um oath of affirmation and why don't I I get to read the O you get to raise your right hand TR [Applause] ch [Applause] [Music] of course I have to follow up Ken and uh that's always a difficult thing but I'm excited to hear that Ken sabano day is on the 30th so I expect to see him uh back in the building St by you know most importantly I just want to say thank you uh thank you to city manager Flynn to Chief savano to my staff and our team here um without the support without the confidence or the trust or the development I wouldn't be in the position um that I am today and felt supported
to take on the task of following up a really remarkable person that has led our organization through as mentioned some really challenging times and I feel prepared I feel ready I'm willing and look forward to the next chapter of our organization and to continuing the momentum we've done some really remarkable work really proud of the work that our team does day and and night uh 365 days a year pretty impressive people smart intelligent reasonable empathetic compassionate and we're proud of the organization and and the work that that's ahead of us so thank you thank you for the opportunity to serve you and continue serving like I've done for almost the past 19 years and that I plan to do for the next 10 and uh you know beyond so thank you I appreciate [Applause] it and just the thanks from all of us to Chief Sano interim Chief Miller and the great Department we have here in Petaluma thank you all so we will now move into um next items we can take a little minute if um folks are going to change seats here thank you I love it all [Music] thank you be our next order of business for the evening is our report out of closed session I'd like to invite the City Attorney D Eric Danley to uh discuss thank you Mr Mayor there is no action to report tonight thank you very much that moves us to our next item for the evening which is general public comment and during general public comment the public is invited to make comments on items of public interest that are within the city council's
Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III). General public comments received before publishing agenda Annie Stuart FACTS (Families Advocating for Chemical and Toxics Safety) Nickola Frye Paul McGavin Peter Tscherneff Taryn Obaid Youngstown Residents Mayor McDonnell opened the General Public Comment.
Michael Shapiro Monica Martello Mayor McDonnell closed the General Public Comment. COUNCIL COMMENT Councilmember Shribbs Councilmember Pocekay Councilmember Nau Councilmember Barnacle Vice Mayor Cader Thompson Mayor McDonnell CITY MANAGER COMMENT City Manager Peggy Flynn CONSENT CALENDAR 1.
subject matter jurisdiction and that are not listed on the current agenda public comments are limited up to 3 minutes per person depending on the number of persons wishing to address Council time will be allocated and equal shares totaling no more than 20 minutes and uh City attorney do we have any comments tonight do you I I can add some brief remarks Mr Mayor um briefer than than I've in the past um I'll just um and and remind members of the public that meetings of the Petaluma city council and other Petaluma Brown act bodies are limited public forums and that means that the right of the public to speak is limited in comparison to the Public's right to speak in traditional forums public comments at meetings of pedim ab Brak bodies like the city council or limited to comments on topics within the legislative body subject matter jurisdiction during general public comment and to comments pertinent to agenda items during public comment on those agenda items we are prepared staff are prepared I am prepared to assist the mayor in conducting the meeting as needed to help ensure that we complete the Public's business consistent with those requirements I'm also going to remind folks that the brown act does not require permitting members of the public to comment from a remot remote location except when a legislative body member is also participating remotely the council has suspended for the time being the opportunity for members of the public to give remote public comment to avoid
disruptions such as we and other cities have experienced in the past um at the same time given the council's commitment um that staff fully support to ensure um ample opportunity for the public to participate in the council's conducting of its business um the council has directed staff to revisit this issue of remote participation in City Council meetings sometime in the new year and and we'll certainly be having those conversations thank you Mr Mayor and thank you and now we have the general public comment session open and I'd like to ask the clerk if we received any online comments prior to our meeting yes we did receive seven general public comments and those are posted with the agenda online thank you and I'd like to ask our moderator if she would uh um read the informational messages for this item yep okay at this time I will start a 30 second clock for general public comment members of the public attending in person should bring their speaker cards to the clerk's desk if they have not already done so speakers are reminded to be respectful in their comments and that this meeting is being translated please pause between sentences for translation a countdown will appear for the convenience of the speakers and the viewers thank you for that and I have three cards here that have been submitted from the audience and so uh the timer will be set at three minutes and I will read the names of the uh participants Michael Shapiro to be followed by Peter Alexander I come up now
Approved the Minutes of the City Council/PCDSA Regular Meeting of November 6, 2023 2. Approved the Tentative Agenda for City Council/PCDSA Regular Meeting of December 4, 2023, and Significant Agenda Items for Nov 2023 - Jan 2024 Councilmember Healy pulled item 2 from the Consent Calendar.
Motion to adopt Consent Calendar item 2 while changing the start time of the regular City Council meeting of December 4, 2023 to 5:30 p.m. and to begin the Public Hearing and Matters for Consideration portion of the agenda at 6:30 p.m.
please come up and start thank you thank you thank you mayor McDonald uh vice mayor ker Thompson and the entire Council um I've come up once before um I've lived in Petaluma 15 years now we live on upam street we live in an area that is heavily uh used by leaf blowers meaning there's a lot of gardeners with leaf blowers I've spoken to a couple of you individually about this and The more I've studied it I've written a couple of articles for Sierra magazine now I've written a comment for the Press Democrat um what I'm learning is that the noise is only part of the problem the noise can reach up to 100 DB or sometimes even louder which makes it hard to work it triggers headaches um it makes it very difficult to work at home as I do and have zoom meetings it makes it very difficult to record conversations which I do when I interview people for the Press Democrat I typically record the conversations um it's also stunning to me that it's not just fumes that come out of leaf blowers it is actually an aerosol of unburned oil and gas so essentially it's an oil spill and a gas spill into the air and I applaud Petaluma for being very climate conscious uh I think the 2030 initiative to be neutral in terms of our carbon emissions is extremely important and I think this is very loow hanging fruit and the other thing that's timely about it is that next year 2024 California will ban the sale but not the use of gas powered leaf blowers and gas powered lawn equipment you know like mowers
made by Councilmember Barnacle, seconded by Vice Mayor Cader Thompson. Vote: Carried 5-2 Yes: Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Pocekay, Councilmember Shribbs, Mayor McDonnell No: Councilmember Healy, Councilmember Nau Absent: None Recused: None 3.
what's interesting about this is that you could buy a gas powerered leaf blower today and use it for another 15 years and I asked my Gardener recently what is the ban you know our gardener stopping buying these things he's like oh no are you kidding they're going out everybody knows they're going to be banned next year people are buying them up so I think it's extremely important right now that Petaluma take a stand and say look you can't ban them this year or next year but you could do what Washington DC did and say DC in mid 2018 said in three and a half years we are Banning the use of gas powerered leaf blowers that doesn't mean all leaf blowers electric leaf blowers can still be used um that should be encouraged they had a buyback program where people could get 50 to $75 towards the purchase of a new electric leaf blower people in DC um as I did the reporting on this people in DC are very very happy not every single person but the vast majority of people are much happier that they have a quieter City they have a more peaceful city um electric leaf blowers are just as efficient now as gas leaf blowers you know there's these ego EG e- goo is one brand they're they can do everything that a gas leaf blower can do which was not case that was mhm thank you for listening thank you uh now we have Peter Alexander to be followed by Monica Martella and U Peter is not in Chambers so we'll move on to uh Monica Marella hi um I've been a resident of Petaluma for five years thank you for
Adopted Resolution No. 2023-170 N.C.S. Accepting Claims and Bills for July, August and September 2023 4. Adopted Resolution No. 2023-171 N.C.S. Approving a Letter of Support Regarding Activities Related to the Potter Valley Project 5.
sorry thank you for hearing my comment um un unlawful animal cruelty uh is occurring in at least two factory farms in Petaluma Sunrise Egg farm and reichart Duck Farm evidence has been gathered and offered to the DA's office which refused it sonomi County sheriff took a report but has not followed up with new with a new investigation from my understanding I asked ask all members of the community who oppose illegal animal cruelty um including the government to request an investigation and possible prosecution of these Farms from the DA's office the most recent investigation took place on November 2nd 2023 two sick and injured ducks and one injured chicken were rescued and taken to places where they'll get proper care to make Petaluma better please consider that factory farms should give way to plant and fungi farming improving practices in ways that heal air water health and habitat thank you thank you that was the last of the cards I have for general public comment so I'll close general public comment for the evening and move us to council comments and in Council comments we've been fairly successful at train trying to keep ourselves at uh at a short comments and uh so I'd like to continue that success rate this evening and um I'd like to start the comments tonight with uh council member shriz yeah thank you um the uh climate commission was a canceled this last meeting but we're going to be studying the uh blueprint for carbon neutrality of between now in the next meeting and
be prepared to actually go over that in detail next month um I worked with um relief Petaluma this just yesterday and we planted 70 trees over at Miwok school and Miwok Park uh so they all got in and established by even though we had a switch days uh by um by 5:00 p.m.
Adopted Resolution No. 2023-172 N.C.S. Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Limited-Term Emergency Medical Services Coordinator and Authorizing the Position Allocation of One Limited-Term Emergency Medical Services Coordinator 6.
we had all 70 trees in the ground Stak which is pretty phenomenal that that happened um there was also attended several meetings this last week blue zones no before you grow um watched the Planning Commission which went all the way to 2:30 in the morning um and kado had had a last day we were're there at 7:00 A.M um so that all worked out well the um other thing is I did watch a webinar on as ocean acidification and a real reason for us to keep working very hard on carbon emission is that the oceans are taking even a larger impact than even our land and air so uh to help save the oceans and what's happening chemically to to them right now and also physically um changing the parameters of temperature we need to work with um and do admissions much more than and we need to set that as even a bigger goal thank you thank you council member posek thank you mayor um I I've had a couple of uh um homeless related meetings where we continue to work uh on these issues uh nothing major to report in that regard I'd like to use most of my time to just um um mention that in light of our uh talking a lot lately about and against hate speech of various types as well as related issues uh uh there's one group I wanted to mention uh today and I'll get with more detail um go on to more detail quickly here um is the transgender uh folks um I uh um today November 20 it's been declared an opportunity to honor the memory of those lost to anti-transgender violence over the past year and um I you know
Adopted Resolution No. 2023-173 N.C.S. Amending the Classification and Compensation Plan by 1) Revising the Pay Range of Risk Manager; and if Approved, 2) Revising the Pay Range of Risk and Safety Officer 7.
we have little memories about a wide variety of things that maybe don't seem so important at the time but uh my first contact with this issue was in 1981 my first uh medical job with the uh San Diego VA Medical Center where a young vet just returned or a couple years returned from the Vietnam War uh was asking for a gender transition and I signed the paperwork for that so I I had you know thought about that a lot and this is I I put that out there because this is not something that has just come on with wokness if you look at it that way uh and uh I think we should honor these folks thank you thank you I I think it Bears reiterating if we're going to put a flag over banners over Main Street United against hate that it's against hate of all discrimination against any and so thank you for that comment councilwoman now um thank thank you Mr Mayor um at the recent parks and recks meeting they informed me that not only do uh we do the Turkey Trot on Thanksgiving Day um pre-work off those calories um it's also a food drive and so it will be starting at um Ellis Creek um at 8:15 on Thanksgiving morning and you can register on Petaluma turkey.com the staff is also working on writing letters back to uh children who write letters to Santa and drop them off at City Hall or the community center and if the parents include a self- address stamped envelope staff is busy writing those letters and sting them back between December 5th and uh no it's November 27th to December 8th sorry about
Adoption (Second Reading) of Ordinance No. 2867 N.C.S. Approving a Zoning Amendment to Designate the Red Barn Complex Located on Parcel B of the Approved Scott Ranch Subdivision Project Adjacent to Kelly Creek and D Street a Local Landmark APN 019-120-041 File No.
that so get those letters to Santa and include that self- address stamped envelope um the senior center has lots of fun activities planned for December November was um very um festive and then um Maria at the Downtown Association reminded me and of course I brought my visual the light of a life in wnet park is on December 1st and that's um the tree lighting um in the Walnut Park and then the next day is the open house downtown and the holiday tree lighting at theater square and then she also wants to remind people to shop Petaluma on um the day Santa comes downtown on the river and that's put on by the city as well he'll be in the Turning Basin on December 1st um let me make sure I got that I'm sorry 11 November 25th a month Before Christmas I'm trying to get in with the 90 seconds also these posters pedal stands United against state with the QR code are available at the library I went with my grandsons to pick it up and they reminded me that hate is a bad word they wouldn't take a poster back because it had hate on it so I said well maybe we could say everybody should be kind so anyway Mr Mayor that's my report thank you very much council member barnicle thank you Mr Mayor um I'm just going to um I was out of town traveling so I was not able to attend uh Chief sano's last day so I'm just going to pile on some congratulations on a long career and thank you for um leaving the uh the whole the whole department in good hands and in better place than when he started for sure um I
PLLD 2023-000 Councilmember Pocekay announced his recusal from Consent Calendar item 7. Motion to adopt Consent Calendar items 1 and 3-6. made by Councilmember Barnacle, seconded by Vice Mayor Cader Thompson.
want to appreciate him I know he's not in the room anymore but for teaching me a lot about policing um a lot about the interconnectedness and issues um and um over the last few years I've seen a lot of um a lot of the things that I was learning about and concerned about taking um taken on with um with gusto um to interim Chief Miller thank you and good luck to your family thank you for um gracing us with your uh with your professionalism um you are ready and um I have the utmost confidence in you that you're going to continue to lead the department the way chief sabano did so thank you council member obri um Healey yeah I don't have any Lea on reports tonight thank you vice mayor ker Thompson thank you um I want to thank um council member um post for your comments on transgender I think it's really important and maybe next year we can actually honor with a resolution or something because we got an email today uh myct um back to um Council memberships there has been a 4% decrease in carbon emissions in somoma County um there are some cities that aren't doing as well as others but our city was not named so that was a good sign so I was pleased about that and the Planning Commission yes did go till 2:30 well 2:20 a.m.
Vote: Carried 7-0 Yes: Mayor McDonnell, Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Pocekay, Councilmember Shribbs No: None Absent: None Recused: None Mayor McDonnell opened the public comment on the Consent Calendar; receiving none, he closed the public comment on the Consent Calendar.
Motion to adopt Consent Calendar item 7. made by Councilmember Barnacle, seconded by Councilmember Healy. Vote: Carried 6-0 Yes: Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Shribbs, Mayor McDonnell No: None Absent: None Recused: Councilmember Pocekay PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION 8.
um and I just want to um say that it was a unanimous decision and it was a very long meeting but I did hear from some members of the public um the chair Hooper did an excellent job keeping the meeting focused on the overlay and the staff presentation was detailed and very good um and complimented Commissioners for their comments um and as I said the vote was unanimous for the overlay um I just want to talk about um my district in district one and since one of my neighbors is in the audience um I was driving up Maria drive because we have the signs to slow down and so if I see somebody out I will just stop and talk to them and so we got three signs on Maria drive but there are some other issues that um my my friend Wayne um talked about and actually another neighbor and one is trimming a tree you know just so the light will be a little bit more lit in front of an intersection and then kind the she's doing a great job in putting red on the curbs so people aren't so close um to the curbs so when cars come up or people are walking that you can actually see them and so those are things that um we talked about but also um let's see some speeding is a huge issue and that's what I heard from um people and literally I just stop and talk um and also um number one complaint seems to be um trailers motor home vehicles and stuff stored on city streets you hear a lot of that also um but this Friday um our new inim Chief is going to be on my radio show 103.3 FM um it's called inside
Adopted Resolution No. 2023-174 N.C.S. Accepting the Public Safety Facilities Strategic Master Plan and Directing Staff to Prepare an RFP for Design and Project Management Services for Construction of a New Fire Station / Emergency Operations Center – RESOLUTION PUBLISHED 11/15, EXHIBITS PUBLISHED 11/20 Assistant City Manager Brian Cochran presented the staff report.
Petaluma and and it's always nice he comes on about every four months and we just talk about local issues and what's going on so we'll talk about some of these issues on Maria Drive um and then the other thing is um in 2024 I'm really looking forward to ordinance updates such as you know leaf blower parking ordinance and and more and so I think it's going to be a great year and everybody have a safe holiday yeah thank you and and um speaking of speed um thank you very much for being in the Veterans Day Parade carrying one of those signs of the city slow the fast down you know it's a good good new campaign by the city and appreciate you being out there carrying a sign for it and I think the only comment I have that hasn't been mentioned by someone already is uh what a great day we had groundbreaking for the new Smart Station uh and the housing that goes there I mean that's just so key that we we get affordable housing built in our community and that we link it to transportation in our community so a a big day there and with that I'd like to turn it over to staff for city manager comment thank you mayor uh city council and Community um again uh thank you interim Chief Brian Miller for stepping in and a um leadership which you do so naturally but you've got our full support and um just want to let the community know that city offices are closed Wednesday uh this Wednesday and Thursday for the Thanksgiving holiday and that staff on behalf of Staff I'd like just to tell our
community that we are very very grateful for you we're um very thankful to be the city that we are and it's because of the community that we that we serve and wish everybody a beautiful Thanksgiving holiday thank you mayor thank you and um moving us now into our consent calendar U before we started I'd like to invite council member posek to speak on number seven there I think it is that you want to talk about are you uh are you thinking about recusing on number seven so I have a footnote about the uh okay so we have and that's not a walk out of the room kind of thing because we're in consent calendar so that's good and um then I know as I look at the consent calendar I see the tentative agenda for our next meeting uh seems fairly large and I don't know if we need to remove this from the calendar to discuss it I think we can just discuss it as part of our previous and suggest that we get the public part of that the the business part of the meeting Advan as far forward and so I'd like to ask staff like what's the best trick to get the public uh hearing part Advanced and maybe other things we do before that altered in the agenda so so there's the council has choices about that but one way we can do it is to um um take the general public comment at the end we can take City Council and city manager comment at the end um consent calendar can be moved at the end if the council so pleases so there's there's a lot of flexibility there it's it's I'd like to suggest we move everything
Councilmembers asked questions of staff. Mayor McDonnell opened the Public Comment. John Hanania Mayor McDonnell closed the Public Comment. It was the consensus of the City Council to amend the proposed Resolution No.
2023-174 N.C.S. under provision number two to note the preferred location for the new fire station/emergency operations center project is acknowledged to be on the fairgrounds site and to add that the location is to be determined in conjunction with the fairgrounds master planning process.
to the end except for with have two business uh public hearing things we keep those two the way we see them on the agenda would anyone else comment on this item council member Barnacle I I like that um the one thing that I heard when I suggested that at a prior meeting was that all of the staff names that are on there in the consent calendar then have to be awake until after the business item so maybe we move general public comment and Council comment to the end but we keep the consent calendar up front because otherwise um we're going to have probably a dozen or more staff that have to hang on until the we hours council member Healey so Mr Mayor you and I had discussed about starting the meeting at 5:30 rather than 6:30 I don't know if that's still on the table let's ask the staff input on that so um you know we can we can change the time it's just making sure that folks in the community know they're not used to having our meetings start at 5:30 so just making sure that we're able to get a hold of everybody and make sure that they are aware that our our council meeting is going to start at 5:30 so okay that's a solvable problem thank you um I I think we should start at 5:30 I think we should push leave the consent calendar where it is but push public comment and Council comment and city manager comment to the end um I I also am skeptical that even with the early start we're going to get done at a reasonable hour um the Planning Commission started at 6 uh on this and went
Motion to adopt Resolution No. 2023-174 N.C.S. with the proposed amendment to provision two of the Resolution made by Councilmember Barnacle, seconded by Vice Mayor Cader Thompson. Vote: Carried 7-0 Yes: Mayor McDonnell, Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Pocekay, Councilmember Shribbs No: None Absent: None Recused: None 9.
until 2:20 in the morning and I don't think given the level of interest in the community this is on this issue that this is something we should restrict public comment to anything less than three minutes so I would say that we should start at 5:30 and then have a a hard close of 12 midnight and if we can't finish by 12: midnight we can come back the next day and finish it I we shouldn't be conducting The public's business after the bars close at 2: in the morning we really should not be this is an important issue and that's not fair to the community okay um so we got several different things going did you wish to weigh in on a piece of this I was just going to say if we're going to have a council meeting continue to the next day then we should get that information out with the earlier start is that was my comment okay um so um I like the idea of an early start and I like the idea of moving items before it and maybe we have uh we communicate that the public hearing business the two items of public hearing maybe they have the 6:30 start so that nobody's fooled or nobody misses them the key thing they were going to come from so if we hold them at 6:30 and push everything else before 6:30 um now with that trying to craft an answer and back to councilman barle also that was a joint committee meeting um that had multiple different topics being discussed um so I don't think that we're going to and I think we can all be more concise um than that meeting was I know I I was in Chicago
and I watched it until 4:15 in the morning until the vote because I was captivated um I'm that guy um and and I commit to being way more concise than that meeting was so I think it's on us to to just be more concise too but I agree we shouldn't constrict public comment um but I'm certainly don't want to come back the next day so I I hear your confidence in completing by midnight um no no committing no not committing not confidence to complete before midnight I'm confident that I'll be concise okay so uh council member shrips um the only thing I would uh ask if because I agree with councilman or hey that uh midnight is a good hard uh close on on meetings for all meetings uh that we conduct because I know decision- making after midnight uh up here or even listening and staying it gets very difficult um so I would agree with maybe we ought to make that a regular thing just for one night and the other thing is um for the early start and the way we rearrange it um if if this is successful let's let's be thinking about changing it the the way we format things continuously for the same reason because we want the public here to discuss with us first and and so that they can get and not have to wait till 11 or 12 o'clock at night to um to have their say about certain things so anyway just I'd like to use this as let's try it as a pilot and I would agree with that and let's uh think about maybe reformatting uh down the line also council member now um thank you and I'm going to remind
Introduction (First Reading) of Ordinance Nos. 2868-2873 N.C.S. to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2023 to June 30, 2024; and, Adopted Resolution No.
everybody that last time I was on the council we had a 3:00 meeting in which we got consent calendar out of the way and a lot of business and then we had time for a close session or a l a dinner break and then we came back and we got U work done that was you know the public could speak and they didn't get shortened their time allotment of 3 minutes if there were 30 speakers because we had a lot of passion behind the shopping centers that were being built on the east side and some of those meetings went till 1:00 in the morning even though we started at 6:30 so I I think that we should start the meeting earlier and end at midnight and then have a clause in there that says if we don't finish we'll come back the next day with a after some rest so I'm hearing a consensus on the 5:30 start time U Council Barnacle I'm I'm fine with the 5:30 start time um I can't commit to coming back the next day I have to make plans my life um I carve out my Monday night to do this I commit to being here and doing the Public's business um but asking um you know thinking that the Public's going to come back on Tuesday that they don't have plans on Tuesday I mean it's just there's there's no um there's no rational thing where people are saying I'm going to hold my Tuesday open in case Council goes past midnight like we got to get stuff done or push it to another meeting push it to push it to a a future meeting where it's already agendized but coming back on Tuesday is a and thinking you're going to
2023-175 N.C.S. Updating the Authorized and Funded Permanent Position Schedule; and Adopted Resolution No. 2023-176 N.C.S. Authorizing the Commitment and Release of Various General Fund Reserves for Specific Uses Finance Director Jessie Gooch presented the staff report.
Councilmembers asked questions of staff. Mayor McDonnell opened the public comment; receiving none, he closed the public comment. Motion to adopt the Introduction (First Reading) of Ordinance Nos. 2868-2873 N.C.S., and Adoption of Resolution Nos.
have the public ready and willing and able to come and participate um let alone council members who who have lives um like it's just not not realistic council member Healey well I guess alternatively we could um have the hard uh midnight stop and then come back the following Monday which is an off Monday we don't have currently have anything scheduled for that date and and finish the finish the item at that time I just put that out there as an option so um since I'm hearing the hard stop has an alternate idea for it um i' like to take a straw pole and and the the two choices are going to be keep going to we're done or find another solution and and solution might be a couple different things so I'd like to see the quick show of hands who says um stay until we're done from then so that's one two three four four so um in changing this meeting I'd like the suggestion to support a council on a suggestion that we start at 5:30 that we have the public hearing start at 6:30 and that um we go till we finish is is that um can we can we see that that's the the motion on the floor and and you know take this as our opportunity to be a learning experience okay thank you very much and and if we have that kind of crafted for revising the tenative agenda here the motion we're looking for is the consent calendar with tenative agenda change as suggested Council you look like it yeah could we vote on item two separately please separate two item two is pulled and so um let's vote on items one
three four five and six so that we get everybody in on this vote someone wants to make that motion I'll move items one uh and three through seven on those yeah excluding seven excluding seven seven okay second that we have a motion we have a second we have a roll call vote and can you repeat was that now for the second or ker Thompson the the second the second is ker Thompson thank you Barnacle yes ker Thompson yes Healey yes now yes po yes shriz yes and mcdonal yes motion passes unanimously thank you very much may I have a motion for item seven with oppos abstaining I'll move item seven second and Healey is the second mayor uh could I just interject really quick did we take public comment for the consent calendar you know what would we do without you my apologies um we should be um moving to public comment on the entirety of the consent calendar and um as we start this I'd like to ask the clerk if we receiv received any online for the consent calendar no public comment was received thank you very very much um and in the house if anyone has a public comment here we'll take cards at the front not seeing that there's anyone rushing to the counter we will now close the public comment period and bring it back to council and we had a motion for item seven a motion and second for item seven and we're ready for a roll call vote Barnacle yes ker Thompson yes Healey yes now yes POS recused shrips yes and McDonnell yes motion passes thank you very much bringing it back to um item two
2023-175 N.C.S. and 2023-176 N.C.S. made by Councilmember Barnacle, seconded by Vice Mayor Cader Thompson. Vote: Carried 7-0 Yes: Mayor McDonnell, Councilmember Barnacle, Vice Mayor Cader Thompson, Councilmember Healy, Councilmember Nau, Councilmember Pocekay, Councilmember Shribbs No: None Absent: None Recused: None ADJOURNMENT Mayor McDonnell adjourned the meeting at 9:50 p.m.
council member Healey did you have a comment you wanted to make or you want to V uh council member Barnacle question for the City attorney should we remake the motion on one three through one and 3 through six sorry about that um there's no one present in Chambers to that seems to want to address that so I don't think there's any um utility from doing that but I appreciate being being sensitive to that all right unless the council wishes but I I don't think it serves a purpose thank you I'll move item two with a 5:30 start time and a 6:30 uh for the public hearing I'll second that second by the vice mayor roll call vote Barnacle yes ker Thompson yes Healey no now no PO yes shbs yes and McDonald yes motion passes thank you very much and U that concludes our consent calendar for the evening moving into uh public hearings matters for consideration and here we are uh having a resolution accepting the public safety facilities strategic master plan and direct staff to prepare an RFP for design and project management services for construction of a new fire station Emergency Operations Center and uh to help us out with this tonight I'd like to ask the assistant city manager Brian Cochran to start the conversation here thank you mayor and good evening city council um yes we're happy to be here tonight to present an update on the uh Public Safety facilities master plan as the council's aware we were before you uh back in July with an initial review of the draft plan we had some great
uh comments we received from council members and the community on some various aspects of that plan so we're back before you tonight uh with a more finalized version for you to accept as well as to provide us some direction on the next steps for the plan so tonight we will be discussing briefly some background and uh origins of this project overall give an overview of the master plan and some of the findings and recommendations that came out of that plan we did want to spend uh some time on the different comments that we received back in July and then how the staff as well as our Consulting Architects uh Rob mans and Laura Blake have been working with the staff and the various departments uh police fire Public Safety and the city manager Office to respond as best we could to those comments keeping in mind uh some of the specific operational considerations and and other uh questions and thoughts that we had about how to for example consolidate the design into a slightly smaller footprint move some things around to get the best most uh operationally efficient facility possible so we'll give you those updates in terms of how we have um modified the the renderings and the planning since you last saw them and then finally conclude with status and some next steps in terms of um moving this project forward to uh to realize the [Music] vision so wanted to just talk about a little bit of background and um frankly we probably could have gone back a few decades on the history of our
Public Safety Renovations and facility planning but we wanted to just highlight the last couple years and how we've gotten to where we are today so we're really starting off back in 2020 when voter approved measure U with a long list of um potential goals for measure U one of those spe specifically including ensuring that we had excellent police and fire uh facilities as well as operations continuing our 247 911 response uh to our community we did come forward with a goals update as well as uh at the time what we called our measure U implementation plan and a key part of that did include issuing bonds both for roadway improvements but also for the potential construction of a new fire station or replacement of our historic um fire station number one downtown so that became a key City goal and we uh in we implemented that as part of our um measure you plan excuse me Brian oh yeah our translators got have their hand up so I'm assuming they're I'm thinking I should probably slow down and stop between sentences thank you for that so moving into 2022 we had a couple different things happening the first is that we brought forward the list of the 's top 10 priorities one of those priorities did include the fire station and the broader uh Public Safety facilities master plan as one of those top 10 priorities ongoing during 2022 we also had operational assessments happening for both our police and fire departments and those were conducted by another consultant uh cpsm the council may
recall seeing those recommendations from our Police and Fire Chiefs back in November of 2022 then moving into 2023 we had an update of our top 10 priorities which actually was just an informational update the priorities stayed the same which meant that the fire station and the public safety facilities Master planning process remained on that list as one of those top 10 priorities and then of course moving into the second actually July of this year as I mentioned we had the presentation presenting the initial uh draft recommendations of the plan and now here we sit today U with a finalized version as well as um some next steps so with that kind of background over the last uh three to four years I was going to turn it over now to Rob mans and Laura Blake our Consulting Architects uh to take the council and the community through the rest of the presentation we do have a variety of representatives from our other departments here as well uh to answer questions at the conclusion of the presentation thank you thanks Brian the next slide please so just to give you an overview this is um a master plan to cover all your Public Safety facilities it includes a series of steps over a number of years the immediate steps which are in beginning to be in process now are the fire station one seison strengthening and all gender restroom Edition and at the police station modifications to the existing building to improve the lockers restroom Fitness and office spaces next in the short range is a
new Central fire headquarters and Emergency Operations Center kind of what we're thinking about is in the mid-range is the fire station one renovation or replacement and in the longer range the new police station fire stations two and three renovation and or replacement and then a new Public Safety support building for some of the additional equipment the the um operations have the next slide please so back in July um when we presented we heard uh uh several comments regarding uh the new Public Safety facilities uh at the fairgrounds first of was to confirm the specific location at the fairgrounds that seemed most appropriate for the facility show The Phase 2 police station in addition to the phase one fire headquarters and Emergency Operations Center and confirm the collocation having those two things adjacencies what efficiencies were afforded by that uh there was a request to refine the emergency Operation Center scope the side of it and what it includes which of course then impacts the cost and the last comment was to consider a two or three story buildings to reduce the footprint the size of the building and the size of the site that is needed and we'd like to report back on all those items this evening the next SL please and first of all before we get into the graphics I just want to REM everyone that this is a master planning effort and what we've developed to date are really testfit to show how the building needs that we worked with City staff to understand and
develop and project so that they serve the city well for a number of years can fit on the site and um and demonstrate the feasibility of the project these diagrams are not intended to be a final design and it's assumed that Alternatives will be studied in in subsequent phases to determine if the building footprint and site can be further reduced than our initial efforts to reduce it in this in this initial Master planning phase so having said that the proposed location for the new facility is at the corner of Johnson and kennworth that intersection at the Northwest end of the site and the reason for that is because there's Synergy with nearby community services and easy to integrate into the area master planning that is ongoing this particular area of the fairgrounds has the least impact on current uses of the fairgrounds it also provides good emergency response access and egress to respond to events and it Fosters collaboration with the planned the city's planned resiliency Center the next slide please thank you um this is a close-up view of that corner you can see on the left hand side of the images the the little bit of the swim seter to orient you Johnson Drive are running vertically and kennworth drive running horizontally and the existing area that shows that it is mostly a graded area and showing how the new Public Safety facility could fit into that location the facility is shown here is occupying about 4.8 Acres of the 50 5 acre uh Fairgrounds parcel so about 9% of
of the overall Fairgrounds area the next slide please the location with some intersection improvements on Johnson Drive provides good access and quick access to the major artill roadways Network for emergency response so you can see that you can uh cross Washington East Washington you can go north you can go go south and into all the various neighborhoods to respond to events the next slide please so one of the questions that that came up and it's a good one and it's always one that that um is a little bit different for Public Safety facilities than maybe some other um uses is how can you reduce the facility footprint um and what we looked at on the original test fit is on the leftand side and on the right hand side is a more compact test set that we've done to date um and we looked at reducing the number of functions that could be on the ground floor and Rob will go into that more in detail while maintaining um emergency response um capabilities and not compromising those we also looked at reducing and making the parking lot more efficient so that we could reduce the the area uh shown and overall between these two images the original layout and the current updated more compact layout that's about an acre reduction in area and Rob do you want to walk us through that more specifically sure thanks Laura um so part of the process in reducing this program um take you back uh a bit in terms of how we arrived at a program um there was significant stakeholder input um with City
management with the fire department with the police department in terms of identifying what the needs were what the space requirements were going to be and how to benefit in terms of eliminating redundancy finding opportunities to collaborate uh getting out of those siloed environments and making sure that we could optimize the quantity and types of spaces that could be shared uh so previously when we we met with everyone and presented our initial findings or the draft findings if you will um we were basically taking that program and uh having not designed anything yet but having taken the program the chunks and the pieces of it in larger conglomerates meaning apparatus Bays bunk room areas uh patrol zones not necessarily the rooms themselves but the major components laying them out on the site and just fundamentally test fitting that see how big might this building be how might it be oriented but not getting into the granular level yet um so when we met last time we took the comments that we received we then further validated the program by going into what Lura previously referred to as a test fit and that test fit basically starts to explore that granular level a little bit more where we're getting into the uh the analysis of how big these rooms are where the exact relationship is is in order to validate the total square footage requirement and better validate what elements need to be where they need to be in terms of maintaining operational efficiency in relationships um
if we go to the next slide in the initial program we had some key spaces that were initially outlined to be on the ground floor such as um the Traffic Division the surf division uh criminal investigations Division and having heard the comments previously we reallocated some of those spaces um we condense the footprint as much as possible in in order to maintain operational efficiency which I'll I'll go into in a moment um and condense that footprint to basically reduce the site impact by the acre that L had previously mentioned some of the challenges that a public safety facility faces um is the prioritization of what needs to be on the ground floor what is actually a single story versus a story and a half or story and 3/4 volume which we'll talk about in a second and particularly as it relates to fire department the fire department is the response times um when we talk about NFPA uh there's prescribed response times in terms of when the department must arrive on scene with their units and when we back out that travel distance um the alerting procedure so on and so forth we are left with only so much time within the building that our First Responders can move from where they are to the apparatus and report as as responding and so naturally spaces like bunk rooms that require the firefighters to um maybe spend a little bit more time waking up and get moving versus being in the K in the kitchen where you're already alert those bunk room spaces then therefore require a little
bit closer proximity to the apparatus um or desire more proximity if you will in order to reduce those response times then of course we have other programmatic elements like the apparatus bay where the engines are being stored or or um you know the the the specialized units on the police side where the vehicles are being stored that obviously need um ground floor access um seems the reason that you know we wouldn't take a fire engine off the second floor um other elements that may be a little bit less conspicuous to to those that aren't necessarily familiar with the planning of Public Safety facilities would be you know locating things like the patrol units on the ground floor where they may bring someone that's detained and maintaining appropriate security Visions so when we went and we uh started really test fitting this program we we heard what council had to say we strove to develop a solution that optimize the vertical construction of this facility as well as preserving the security and the safety of the site design and internal functions and looking at ways to organize the building in a manner that um limited the amount of sprawl if you will on a horizontal sprawl on the site it's probably of importance to note that the apparat space that are shown on the on the ground level here in uh the red color and the top right uh portion of the SE if you will where you see all the vehicles and the police those are considered high Bas spaces so while there's only a single floor
shown and plan those are actually about one and 3/4 stories tall um so in in that regard we're trying to take advantage of the vertical space we further compressed the evidence storage in those environments by taking advant of that vertical space to use higher shelving in those environments to kind of reduce that horizontal impact so at the end of the day we were able to move roughly 6,800 square feet I believe of program space that was previously allocated to the ground floor to the upper level and we were able to create some further reductions of about a th000 square feet in um evidence storage which yielded a total uh footprint um on the ground floor of about ,200 ft which was a you know roughly a 7,000 to 8,000 foot reduction overall um so on the right as you look at the the second floor plan if you will there's space on the north for some rooftop equipment and we could talk about the importance of security provisions of having rooftop equipment that is not necessarily accessible to uh public tampering um but the the horizontal elements the C's that show nonprogram space those are actually two story volumes that align over that and the next couple slides that we'll see um if you want to go to the next slide kind of show the massing of how these spaces might come together um basically we've I I feel like we've optimized that twostory environment where the apparatus again is roughly that one and 3/4 story environment the E which sits at about 4,800 Square ft sits over the
fire department because it's does not require those response times to the apparatus Bay that purplish color is the central shared access point which uh appropriately links and separates police from fire um and then to the plan North there you see the two-story Police Department which consists of command on the second level investigations traffic the 911 call center um and then on the lower level is more of all of the ground floor operational stuff that that kind of requires that as we go through some of the next slides maybe uh you know a little bit clip it shows that the building itself is creating a secure environment um and creating an optimal efficiency in terms of how that secure parking flows um the building if you will creates a shroud or a shield um for the secure environment where patrol cars civilian staff um and First Responders will park not only their Department issued vehicles but also their personal owned Vehicles during shift change um and at this point you know understanding the spirit of sustainability we also strove to um impact since the last version in um integrate some solar panels and then from the Johnson Drive approach um you know we're not really getting into the architectural design at this point per se um but just kind of suggesting that there should be some separation from the public RightWay for security purposes and obviously depending on the master planning um objectives for the entire site something like Johnson Drive could be re-envisioned um
we had you know discussed maybe some some traffic investigations there as well but that buffer that separates Johnson Drive from the visitor parking lot could certainly be something that is integrated into more of a uh pedestrian oriented or friendly type environment so there's there's a lot of opportunity there and as Laura previously suggested um you know the next phase would be for the RFP and the architect of record that is selected to take this project further to get into the weeds a little bit further and explore um numerous Alternatives as to to how you know you might find more efficiency and Effectiveness out of this particular venture and I think that that takes us to our cost estimates um just fundamentally in terms of you know where we stand the fire station one improvements which consist predominantly of female facility upgrades and seismic strengthening uh would be the the first on the list and then the police station improvements which largely address the immediate overcrowding issues that the police department is facing as well as providing some much needed facilities that would support uh recruitment retention such as fitness centers office space um right now uh they're they're pretty jammed up in spaces that once served as closets which we uh is obviously a bit of a challenge and pretty clearly articulated in the report and then um the the major effort as Laura pointed out in terms of the the shorter range um would be to start the planning which consists of
the entitlements the design the solicitation which is I think it's the the resolution for this evening for the EOC uh fire headquarters and then beyond that a little bit longer range which would require additional study to get more definitive costs would be fire station one whether that consists of a major renovation or replacement or sorry major renovation or relocation um the new police station which would service the second phase to the fire headquarters and the EOC uh the replacement or renovation of fire station one and or three and then as L previously stated the public safety support building which was largely geared towards storage of uh larger formats of evidence and other ancillary vehicles that the department used uh the next slide or I believe which I believe is our last uh that you know where we currently stand or where the city at large stands and I think you know Brian and the the fire representatives and police Representatives can speak on this is the operational and needs assessment has been completed for all facilities um we have a pretty good idea collectively of what every fire station and uh Public Safety facility within the city is going to require for the next foreseeable future next 25 or so years that Master Plan has been updated and the programs have been completed the fire station one and police station improvements um the fire station one strengthening and the police station improvements are so anticipated to start design soon with anticipated
Construction in 2025 and the next critical steps would be to start the entitlement process for the fire headquarters and the emergency Operation Center develop an RFP for the solic ation of architectural and Engineering Services associated with the the headquarters in EOC and then determine the bond issuance date associated with the uh the schedule so that kind of is the synopsis L is there anything you wanted to Anchor with I think that that gives the overview that we hope to give this evening thank you Rob and Laura and I just wanted to conclude by mentioning the resolution Rob touched on it briefly but we are asking the council to adopt a resolution um that would accept the report as presented uh it would confirm the location as being that Fairgrounds location that you saw in the renderings earlier it would acknowledge although this is not a specific budget action tonight just we're acknowledging that the uh the existing CIP budget of 27 million clearly is not going to be sufficient for that fire station in EOC so acknowledging that that is going to be closer to a $40 million project and then directing excuse me directing staff to uh develop the RFP to solicit for Design Services and as well we are recommending some project management services to help continue guiding this project forward so thank you and staff are here to answer any questions thank you uh let's start up here with council member Healey thank you um could you go back one slide please so I I guess I was
hoping tonight for a more robust explanation of the total cost of this program and how we can expect to pay for it and I see a lot of tbds in there with significant square footage assigned could could someone would someone be willing to actually take a a guess at what the construction cost for all those tbds taken together might be L did you want me to feel that or Brian so I I could start by just mentioning and actually I I failed to mention this at the beginning so let me uh say it here uh we did notice a um an accidental Omission in the online report that initially got posted with this agenda item it did not include several exhibits that uh were supposed to have been attached those did get uploaded this afternoon one of those exhibits I believe it's exhibit number six does have the more detailed costing for each of these projects so that is available able um I think can you just can you just tell us what it is assume we haven't seen it yeah Rob I don't know if you have that handy to just rattle those off I know part of the part of the concern of putting all of those on the slide is that the because the dates are TBD at this point and they probably will remain TBD for a while the costs are going to be partially dependent on how many years out into the future those are built just based on overall construction escalation okay but let's just say we're talking $ 2025 what What's the total on those yeah so Rob did you want to try to go through that sure um it's a it's it is a
complicated answer as Brian pointed out because it largely depends on when things are going to happen and projected escalation rates um this is a longer range if you could do it in today's dollars I think was what the request was oh in today's dollars I think well the part of the challenges is that exhibit 7 looks at um what they would be escalated out based on the capital improvement process right so we're looking at an average rate of 5% per year um I don't have those numbers handy I will have them momentarily let me dig them up and I'll come back to answer that question I have the long range projected of what these things might cost in the year uh 2034 but if we look at and we have we have the closer projections of the more immediate spaces so just give me a second to pull that information slow down just a little bit for the interpretation we have a request for that's fine please please look for it um but what I'm leading to what my ultimate question here is how much can of this can we afford to pay for and you know we know we have measure U we think that we our second Bond issuance may be bigger than we initially thought um the fire tax countywide measure um for March is likely to pass and that'll provide certain money but you know I'm I there's no there's nothing before me that leads me to believe that those sources taken together will be sufficient to cover the this list and I'm wondering if we're we have you know a Cadillac wish list and the ability to afford you know
maybe a Honda Civic um and and I don't have a comfort level with with that with with a level of work that's been done on this so far that's a great question and just to to run through those first three facilities that really is the the uh the the nut that we think we can crack right now so there are several different funding sources that will all be combining together on this project uh we do have about $5 million in uh City facilities impact fees that we can apply to the project we did an initial estimate of the bond issuance as you mentioned uh council member Healey we do believe that's going to be uh there will be more available there uh we've put out kind of ballpark 40 million uh but that could be very much plus or minus depending on interest stre it's depending on you know a variety of things that are out of our control uh the fire facility ities or excuse me the fire tax if that passes we provide I believe a dedicated $1 million annually to to service debt on this project which you know could yield us another 15 to 20 million in bonding capacity if we needed it um and then we may also have future grant opportunities those are sometimes available um we we were successful in getting a potential Federal appropriation for a part of the EOC project um through through uh Jared Huffman's office so there are a variety that are all coming together to to form the funding Matrix for this project but I do believe at least as we sit right now those first three on the list the fire
station one improvements the police station Improvement project and the fire headquarters in E we do have uh identified funding for those now everything listed as TBD below those would be dependent on identifying future funding sources uh including the new police station which would not be eligible for the county um tax measure at all that's correct okay well I appreciate that I I have that information available Brian so that is exhibit six um in the report and that identifies as Brian just pointed out we've got the immediate costs kind of identified and then we've got some longer range costs which would be the replace which we're anticipating to be the replacement or major renovation of fire station one and when I say replacement that means just relocation um and you be willing to share screen sure I could do that um standby I have I thought fire station one was going to be upgraded where it sits not moved the one of the challenges in L if you want to speak to um The Rise so um we initially in July thought that fire station one could be um renovated in place it needs seismic work as you know it needs other enhancements and a full upgrade to meet modern oper operations what we learned recently and this is not Incorporated in the numbers the cost numbers that um that Rob is going to share is that it is located fire station one is located in a seise uh Zone and the challenge there is that typically when you have a fire station in a seise Zone all the people space is on the
second floor versus the first floor the existing fire station one has people spaces on the first floor so that our recommendation is a next step for fire station one would be to study that issue in more detail determine if it's viable to renovate the existing fire station or more cost effective to build a new one so the old Kasa Grande Motel site is still in play for Fire Station 1 is that possibly what I'm hearing here is that 307 pedala Boulevard yeah I think so yes sorry I didn't know it by that name yeah well I'm sorry I'm an alimer um so so to get back to the shared screen here that there are four sheets included within exhibit 6 starting with the preliminary cost and it probably to walk through this in a little bit detail here starting with the cost of the EOC elements in excuse my squiggly Mouse in $ 2023 right so we can use historic data to know what this would cost if we bid this and we were design ready today to go to construction unfortunately we don't have the crystal ball to know how long that takes so what we do is uh what any responsible planner would do is take anticipate what the midpoint of of es uh construction would be which would be 2 years from the date of issuance and then assume an economic escalation factor of 4 and a half% which is typically the trend um we've had some pretty significant spikes uh about a year ago but see seem to be level at about 2% now so you know being conservative you take this number and you tack your costs on at this point to
say the construction costs would be about 6.3 um the fire station headquarters again same exercise 27 million anticipating an additional two and a half for escalation yields the 30.3 million and then moving into planning for fire station one you'll see that what really starts to change with this as we go through these projects is now just for planning purposes and budget purposes as as Brian pointed out not having a definitive time frame at this point as to when the go to construction we're making some larger assumptions at this point so you know we would anticipate that the 10,000 square ft that is necessary to house fire station 1 would be approximately 14.5 million however now we're looking at approximately five years at that escalation rate Which tax on an extra three and a half million and brings the total up to 18 so you know compounding interest is great in your 401k and your IRA it's not friendly in construction moving to the police station at roughly 40,000 squ ft we would anticipate given historical data that you're probably at about 50 million for that um effort in terms of $ 2023 but the problem is is that now we're trying to guess out about 10 to 11 years which comes with the significant impact of 31 yielding a longer range plan of 81 so circling that comment back to to Brian 's point is you know that number comes down substantially the the sooner we can do it and the sooner we might be able to secure funds to um digest that okay thank you um shifting gears a
little bit um I notice we're going to be um taking quite a few parking spaces from the fairgrounds um site that are used at the time of the fairgrounds can you tell us how many parking spaces will be lost for the fair that we don't have an answer on so you haven't analyzed how the loss of Fair parking impacts the viability of our annual fair I will I'm totaling that right now standby I think I think we can say that the what's typically known as Lot B on on the fairgrounds is what once the full buildout occurs with the police station if that were to occur that would take out all of Lot B and I think Rob can probably tally up how many spaces but it's also important to realize that in the near term while the Fire and Fire Station and EOC will be constructed with their uh Associated parking that does leave a portion of that overall acreage that we're identifying for the site as undeveloped until the police it does but it's kind of chopped off from the rest of the of the way that the police and fire facilities are projected to be placed there yeah I totally agree there but there may be some ancillary uses that we can put over on that side whether or not it's you know I I'd just be curious to know how many spaces we're talking about it's it's about 175 paved and striped spaces thank you that's it for me for questions I have comments for later okay and anyone else with questions council member shms um one was mentioned uh going out 25 years that this would serve for about 25 years I
think that's what I heard and but I think I we need to start thinking longer term and looking at the growth of our city right now we're a little over 60,000 and a growth rate of about 10,000 people per year that's what it's been over the last about three years if that continues on and we hit 100K by 2100 um will this facilities both police assuming we get this all done is it going to be adequate to meet those future needs or do we need to start thinking about spaces that that saving spaces for satellite sites 50 years from now that we need to save for for the future growth of the population here um how far out are we going and um and then how many people total the fire in the police let get to that second let's answer that one first I'll get to the next one that's a fantastic question so uh to answer your question is that this strategic facilities plan is intended to address as you know as far as we can see at this juncture um any strategic master plan obviously should be updated as conditions change and times warrant um that's obviously recommended within there but your point about satellites is is well taken so generally speaking this headquarters facility would be developed to serve the headquarters itself would be developed to serve the city well for the next 50 years um as the city potentially experiences the growth that you are describing it's presumed that those types of calls and those challenges and where those calls for service Services would occur would be largely
driven by the type of zoning that the city implements in terms of whether you're getting into you know more than mid-rise construction whether it continues to develop in a horizontal setting um what types of traffic situations start to develop and based upon that particularly from the fire station standpoint um you know and and chief sha may be able to comment on this a little bit more effectively than I can as as the chief but at that juncture you know if you started to see response times inhibited which are beyond the projected purview of the 25 years you may be looking at okay hey we probably need to think of a substation somewhere in order to keep those response times in check but at this time with all of the data that's been collected and is available that's not on the immediate Horizon in terms of 20 years of being able to respond to so I guess what I would say in summary is that this would be the headquarters facility in terms of its location would be the right move for the long long long term of the city and if you needed to supplement that later at a smaller substation that would certainly still be within the cards this wouldn't prohibit you from doing that okay uh next question is on the balance between fire and police looking at the Staffing um the police that at any one time um uh in service versus the fire even though the fire is like housed and living and um they're 24/7 on site uh living there um the balance between the actual square footage between the fire
and the police um do we have a good enough balance and is is there enough shared space so that if there is changes uh down the road can um I'm looking at the interactions of fire and police can we go back and forth is there some flexibility in in moving space around for that in the future um so and just the number of people that are on site any any one time day and night um do we have know for the police you had a couple things got remove such as the um um the the cells for for temporary housing for uh folks are being detained so with that removal but for all the services that are needed um it looks like like uh the police station is about equal to fire but I'm thinking with the number of people that we may need more space for police than fire so I'm not quite seeing that sure so uh deputy chief Miller I'm not sure if you want to comment on this but you know we've done a significant amount of of programming associated with and fundamentally one of the things that we see as Public Safety Architects that focus on the planning of these environments is while the mission is similar in terms of serving the community the method in which these two departments do is drastically different so as you pointed out the fire station is what houses the majority of the First Responders and they leave from that environment to serve the community during their times of time of need on the flip side um when it comes to law enforcement the the majority of the Staffing that is associated with the
police station or a significant portion of that I should say is actually Patrol and those individuals are using the police station as a touchdown space as a as a an area that they come back to to complete reports but it is not where they are spending the vast majority of their time they're spending the majority of their time out in the community in their Cruisers meeting with you know local businesses and Residences and performing their calls for service so when you look at the square footage requirements for that of a firefighter which has dedicated space for a bunk room of about 120 square feet for per firefighter Locker space turnout gear space so on and so forth that square footage starts to add up per capita compared to that of a patrol officer who has much less storage needs than square footage needs in order to complete their duties in an effective way okay thank you um did you want to add something to that no I think that was pretty on point I would say that you know we did the site visit at the Shared Public Safety facility down in sanell to really uh make sure that we were being thoughtful and considerate of those type of uh challenges and needs and really really the reality is is is for the majority in my entirety of my career I've worked in the same building and so we were very sensitive to we've been effective and Nimble but what do we really need and what is the necessary scope and scale to ensure that we're a modern full service police department and I think
Rob and Laura being the experts and looking at the efficiencies and and the areas and the operational needs have identified that that well for us and we're we're really confident in in the uh programming that they've installed um good thank you because one of the uh issues that we had raised earlier was fire and police working together um and communicating Med maybe especially if there's large emergencies that I'm going to shift into resiliency Center here in a second but if they're working together on projects um the community the communication me because right now it still looks like separation between between the two except for maybe the entrance and if there's more possibilities for communications meeting and interactivity uh when we have emergencies we're talking about Regional emergencies uh not just taking care of our own City so um I'm assuming that those possibilities are entering into the construction of the building also so to allow for more interaction and shared uh use of facilities yeah absolutely I think just for you know uh Safety and Security considerations there's certain veses and and protocols that we have to especially in the law enforcement side take into consideration but you know from day one we have a working relationship that's existing with our pedum of fire department partners and a culture where we work in a collaborative effort um all the time uh what I really appreciate and what we don't currently have in our existing facilities is that we're
already on site um we welcome our Public Safety Partners to our facility currently for the Emergency Operations Center but as designed there're shared conference areas we envision not only just the EOC but off some of the uh entrance corridors public spaces for Community groups to come in and host meetings there Beyond just emergency management issues um and then Additionally you know from briefing areas from lunch areas we really Envision this being a blended Public Safety uh facil facility um and then also being considerate you know where their sleeping quarters and things where the firefighters are living and staying 247 being thoughtful to not impede kind of those recovery efforts that they need as part of their their work uh shifts and chief Miller I could probably expand on that and just cite a couple of examples of that really tie into both questions about you know future proofing and and understanding that and so one example that I'll share is right out of the gay you'll notice that in in the programming and in the plan we have a fitness center here that's dedicated to the fire department these dashed lines actually show the potential future fit out of addition of additional dormitories that would be Associated if and when the city needs to place another unit in service so there's flexibility there in terms of Master plans but we assume that that would not happen until at least after the police department is operational and so where we see opportunities for
collaboration and interaction among staff is the joint use Fitness Center on this side of the building where firefighters and police officers would interact and while this Lobby may seem like something that separates them this is certainly an opportunity where fire and police can mutually conduct um public meetings or um press conferences associated with that and to the point of of definite integration is that the upper level the that connects police and fire could be secured on an as-needed basis that fors both using agencies to take advantage of the EOC the training rooms and the various meeting rooms that exist on the law enforcement side to share those spaces when we originally did the programming for this headquarters facility we looked at this as a siloed environment in order to better understand where efficiencies and collaboration could take place and ultimately we were able to find efficiencies that reduced the total buildout of a headquarters facility from right around 100,000 sare fet down to the 73,000 Ft that we see today um that obviously wasn't just in shared spaces but just you know gaining efficiency in terms of operations and so I will say that I have enjoyed the past 25 years of my career working with police departments and fire departments all across the country and and I'm not just saying it because you guys are in the room and because Chief saano just retired um you guys have been an absolute pleasure to work with and it is very rare that I see see a
fire department and a police department collaborate and get along so well let alone put the needs of the other agency before their own so I can tell you with 100% conviction that you guys have the absolute greatest leadership in your first responder community and they did a fantastic job of collaborating to find what they need in in an effective manner good uh thank you um that sounds very good for us now um I like shift gears to the U um resiliency Center um which was promised to the folks as one of the things on the fairground and if we're going to include um whatever that resiliency represents could multiple things could be included in it um but especially for emergency purposes so and we wanted something that would be close by and connected to Fire and Police so I'm thinking about what size of facility might be needed for something like that that would do multi-purpose including Regional emergencies and um would we locate that near this uh and where that where that footprint might be in association what type of interactions might occur to make sure that that our our safety teams are working with the resiliency center team Regional when they come in on a regional basis and uh if we have something that does happen Earth major earthquakes coming one of these days so when we have 10,000 people show up um are the current are being planned coordinating with the resilience C that may be coming hopefully yes that we get the grant monies and make that all happen so are we
connecting the dots there for for that future I think I could start the answer to that one if anybody else wants to chime in please do so the resiliency Center as proposed in the grant submitt that we that we submitted about two months ago is envisioned as uh roughly a 10,000 square foot building could be a little more could be less just depending on cost and design and those sorts of considerations uh it's envisioned as sort of an open floor plan Flex space type of building uh it would have a commercial kitchen and you know in times of evacuation or for opening up U an emergency or evacuation Center it could and would serve as that uh whether you're bringing in folks you know overnight uh evacuees from other uh parts of the county or things things like that but when you know the vast majority of the year when it's not serving as that it would be an open flexible space whether it would be for Community groups for groups who wanted to rent the facility um who wanted to come in and use it for trainings maybe it could be the you know City use for trainings there are a lot of opportunities there and then part of the resiliency Center program is what other types of facilities and activities are placed around it so could be farmers markets could be other nonprofits that we we've collaborated with I think 13 different nonprofits into that Grant application so that uh that can be kind of a centralized location whether it's for food distribution or training or volunteerism uh there
are all kinds of potential uses there what we don't know though is how that facility would look and where it would be located so that is really what The Next Step would be if we are successful in obtaining the grant we did apply for a project development type Grant so it's basically a master planning Grant and we would then use those funds to go out to the community to consult with all of those nonprofit groups uh to figure out the best placement the best facilities and the best usage of of the overall Fairgrounds property um and then just one kind of uh side note to tag along to a prior question because all of these things are going hopefully going to be master planned in the next one to two years and we also have new facilities potentially coming online uh we're we're forging head with relationship with the fourth district agricultural Association in terms of trying to continue the uh annual Fair into the future uh there may be opportunities in terms of parking that we don't even know what those actually are at this point so we want to be creative with them uh with other potential Partners in Petaluma and how we can maybe reconfigure parking and that may then play in into some of the master planning components as we move forward with the resiliency Center Program good thank you I just make sure we we're thinking about that as we're planning these two facilities that that is very connected and we need to make sure that that footprint and maybe this the pathways Road Pathways
and connectivity and size um we actually have a plan for that when we do this also thank you council member now um thank you Mr Mayor um I'm looking at um this slide nine the new Public Safety facility reduced footprint we had talked last meeting that we talked about this to go up as high as three stories and talking to staff they were like well we were trying to keep price you know the to a you know lower price and building but I said the Mary Isaac Center built up their third to three stories and they didn't build the interior part of it until they were ready like maybe a year or so later they left it empty and then they filled in as and I see that as we build phase one but we build it with the three stories and then as the police phase two gets built we can use that third story as a shared common between the police department um employees and the fire department employees so is that something we can do I'm I'm looking at everyone to reduce that footprint yeah Rob do you maybe want to start on on kind of the the review that led to that assessment sure yeah so I will I'll share my screen again and kind of uh walk through uh see if I can share if we stop sharing the slide I'll bring up just go to the next slide was on slide nine of the Sor I just stop Slide N okay you're good you're good I'm going to bring up blue beam again as soon as I can find it here on my I don't know where it went so to answer this question in a little bit greater detail this is a um this is the ground
floor plan as as currently proposed and if I were to come in here just very very briefly and to highlight the areas that absolutely need ground floor access um and we'll try to make this you know in in yellow would be the bunk rooms to be close to the apparatus Bay the apparatus Bay obviously on the Fireside um you know we arguably the kitchen obviously you would need a main entry so on and so forth uh I think the police department would concur that some type of public interview room off of the lobby all of the interaction with property storage and Records where the majority of public interaction occurs would need to be there um and then certainly as we get into the other areas um any evidence storage and the patrol area as well as the vehicles would be required to be on the ground floor so as we quickly zoom out after that very high level exercise what we're left with is only a handful of spaces that do not require absolutely required ground floor access and so some of the planning decisions that went into the program in were that of it would be really great if the fitness room for example and the patrol lockers and all the lockers were on the ground floor to afford the officers expedited access in to start their shift and expedited access out to grab something in the middle of their shift and also to leave um in addition the fitness room being located in an area that was capable of actually being accessed from other City staff potentially where this could be a partially
secured environment where someone from Fire or city government is not necessarily impeding upon the operations of uh the police department the police department proper so when we look at that equation and we take things back to um the massing of the building what we found is that arguably 90% of what is shown on the ground floor needs and wants to be on the ground floor to conduct the operations of each agency as efficiently as possible possible given the information that we know today so what's left can sorry I I have very similar question I apologize for cutting you off um when you say things need to be on the ground floor um my next question is going to be why so like um the bunks need to be on the ground floor why right so I'm just like you need to slow down and really educate us on this stuff because absolutely significant like we're going to get into the weeds a little bit on this in order to answer these questions so um NFPA 1720 is the standard for response times as I kind of previously alluded to before um so what we know is that the response times to get firefighters from the moment that the alarm is detected and or automatically calls 911 or a person calls 911 we basically have roughly 7 to 8 minutes to get units on scene before potential flashover and if we're looking at EMS Services it's slightly less than that in order to improve the survivability rate for cardiac arrests and I'm sure those in the fire department can talk about those technical requirements a
little more detailed when we start backing that time out and forward and we compress ourselves from arriving on scene to being notified basically what we are left with is 60 seconds for EMS response and 80 Seconds for fire response what that cons conss of that 80 Seconds um for firefighters to respond that consists of an individual being alerted from potentially uh dead Slumber um having to navigate throughout the building and then having to put their turnout gear on and I am happy to send you plenty of presentations and data and video that show the amount of time that something like this takes when we consider the amount of time that it takes uh the average firefighter to put on their turnout gear that leaves us roughly 20 to 30 seconds to move someone from their static position to the turnout gear position so where they put their gear on um unfortunately the fire department is only as fast as the slowest person so while the seasoned veteran like the chief himself might be able to Da his turnout gear in just a couple of seconds we have to consider the fact that the rookie firefighter who straight out of the academy is going to perhaps need a little bit more time before the unit can actually respond so that 80 seconds is largely driven by those factors and so when we look at the relationship of space it's ideal to keep these bunk rooms as close as possible to the apparatus while also maintaining the required means of egress for residential or R2 occupancy the two means of
egress that are there in order to get these individuals to their units in terms of the ones that respond the most and the F to get them to them the fastest and to the ones that respond the most frequently it is not unheard of nor uncommon to take bunk rooms and living conditions or quarters and locate them above the apparatus Bay however what we're doing at that point is we are elongating the travel distance pretty substantially via vertical construction the average person will take a about 15 to 20 seconds to actually Traverse 20 ft of risers or stairs if you will in that process so that takes that equation and makes it all the more difficult and from a safety standpoint we would need to consider whether or not fire poles which are are common in some cities but becoming less and less common as a national practice because of the amount of uh injuries that occur to First Responders in terms of knee injuries back in injuries longer term chronic health issues from the impact as well as um more catastrophic injuries that might result from slip and falls and the associated overtime pay um and medical claims that might come from that so when we look at that um those requirements as to why they want to be there that's all rooted in um some pretty wellestablished and researched planning principles for Best Practices that surround Fire Department operations so that's that's on the fire side so I'll pause there to give you guys opportunity to to ask questions related to the fire side
and then I'll go over to the police side which is a little bit different any anything in that regard would you like me to just go to police um I I do have questions but I don't expect you to know the answers you said um injuries from uh using fire PES um and you talked about the the frequency of that like um can you don't maybe you don't have to tell me what the the frequency of that is um but I would like to see that all of that information yeah I don't have the exact statistics handy I just know it's enough that OSHA pushes back on on them when possible I will I will collect that data and and try to get that in your hands council member now you were um on that same line I have read a million books about children to Children about the firefighters coming down the pole from up above and the fire pole was a means of reducing the time and I'm sure that they can be taught to I'm looking at inter term Chief Miller but I should be looking at the fire chief I'm sure there's ways of reducing the the risk to our firefighters by going down the the pole um I I understand how they don't want to have living above the apparatus but the fire pole reduces the time that's why they put it in yep that is historically why they put it in AB walk longer am I am I incorrect no you're absolutely correct so um statistically speaking I I cited the response time for stairs and it's only fair that I give you the data back on a fir pole it's roughly 3 to four seconds depending on the rate uh and skill
of the firefighter to go from a 20 foot floor height to level zero basically the apparatus based slab um by descending a pole versus the stairs so it's roughly four times faster than traversing stairs i' just like to say there's uh pluses and minuses to all of this in a design and we're not currently in the design phase that's what we're asking Council to help us move forward with to do the design what Rob's doing is really kind of overall General best practices and trying to come up with what is the minimum I think in the future um we could put uh we could put dorms on the above the apparatus Bay but there are more risks with the fire poool it's more expensive construction because it's a story and a two and three4 tall and so it's more expensive to beef up that apparatus Bay but those are all options we're just not there yet and chief shock um to your point council member now it's not that they're unable to be trained to use it but they're coming out of sleep right so you're waking up you're hearing the alarm and then you're and I think a lot of that injury is is based upon somebody coming out of Slumber getting and you know sliding down the pole and probably injuring themselves and and if I may I think you're catching our drift that we want to maximize utilization of the space and we're getting kind of in the weeds with the pole but but that just shows you how concerned we are for that I mean that property is worth $2 million an acre now I mean it is you know very highly
usable our trend is to hire buildings everywhere in town we have to find a way to best utilize the space absolutely and there's trade-offs there's trade-offs and ways to make that happen you just might increase the amount of time it takes to get somewhere or you might increase the cost or you might might be perfect and we're trying to do I think Rob's trying to show the best best practice with what we have in we can we can tweak and adjust that based on the council's direction on what the prior what the priorities are as we move forward with the design phase yeah I think this shows um at least in my opinion a rather balanced approach maybe it it skews a little heavier towards trying to get things on a in a vertical environment than than truly balanced because in an ideal world you would as we get to the police side you would have your investigations very close to your Patrol but separating them as a compromise that you know you can make um so you know shifting gears to the to the police side um again a lot of this stuff comes down to cost Effectiveness workflow and um and really risk management so for example you know obviously as we look at things like the rapid deployment area where the specialized Vehicles get stored you know that that obviously these areas clearly need to be on the ground floor um they just obviously you can't store vehicles on an upper level but other areas like um you know we've got these are high Bay environments right so these are already that one and
3/4 stories all of this evidence storage again very heavy structural elements um wants to be on the ground floor in terms of capitalizing on the height that we can gain but also not having to do the structural loading to support these heavy loads from above operationally the patrol area this Patrol environment which really to be quite honest consists of of this type of really this square footage um here these elements are all associated with the officers that are coming back and forth on an hourly basis to and from but more importantly at times moving secured evidence individuals that have been detained um valuable information so on and so forth and especially if you have someone in handcuffs or has been detained the location of this type of environment is designed to not only protect the occupants of the building in terms of you know separating the civilian staff from those that have been detained but also protecting those that have been detained from having to navigate things like stairs or um face operational challenges if an elevator goes out of service whether it be from long range power failure or whatnot but this is the this is the type of space that is the lifeblood of supporting the community and needs to have that kind of fundamental ground floor access when you get into things like uh whether there's a forensic lab and obviously you know things like mechanical space and Patrol storage the forensic lab is what has a very direct relationship to patrol and the quarter
and I'm sorry and the evidence storage because it's the officers that are submitting the stuff into evidence and it goes back to the lab for processing and then it works its way through the cyle of basically the operational needs of the department so you know very quickly we find that when you look at the relationships and the efficiencies these are all the things while I don't won't say absolutely need to be they strongly strongly desire to be close to each other not only from an operational efficiency standpoint but also from the cultural standpoint in terms of promoting these officers from working together and finding that efficiency in the police force to um to make them you know the best individuals that they can be with their job by giving them the tools that they need to be successful council member now any questions um I'm I'm just trying to um you know utilize the footprints and go up and there's also other things that need death jobs in the firehouse because I'm I'm just concentrating on phase one um right now our um we have a satellite fire inspection fire department right here at City Hall and I was just recently at the suelo for my son's pinning and there's a three-story new building and the top third floor is the offices for fire prevention and they were so it's something that to look forward in the future because we are outgrowing the city hall and I'm sure they would love to use that Annex over there and we could move into that third floor so I'm just trying
to advocate for um utilizing a smaller footprint and going up higher I I understand there is a fire pole in Petaluma and they just go through a hallway they're not going right down to their firet truck like we see on TV but um I understand the OSHA requirements too and and safety for our employees but anyway thank you just make a quick comment that I mean I do agree that we need this is where we're going is vertical and we're using a large chunk of property and it's a big chunk and other cities have to go up and so it is possible to go in this direction I think um spra cing out is not really the direction I like to go I'd prefer to go up and you know cities do this all the time so I don't I think there has got to be Solutions um to the sprawl compared to Vertical so I would just say that we we looked at the um the santell model their's is building in a slight of a hillside so by necessity they had to be a little bit more vertical than I think was desirable and what we found in the feedback for them was uh their fitness center is on the second floor and the officers in a report writing room below and the dispatchers were complaining about the noise and the impacts on the the sleeping quarters and so while I think what we saw where was there was examples where it could be designed it wasn't necessarily desirable and I think what what robs articulated is for the efficiencies and to maximize and lessen the burdens on staff um you know one of the other examples was the uh officers
are carrying their Duty Bags for the day 40 50 pounds of equipment upstairs to and from and so I know it's not uncommon every beginning of our shift to be cleared from either the locker room or from the briefing room to an emergency where you're immediately going out within two minutes of coming on duty and these officers in that building are having to to hoof that equipment down and then try to load their car hastily and probably are really not as prepared as they could be and that's not a recipe for success but I think we would gladly build up um I think what we are being thoughtful of is the third story doesn't necessarily add anything from what we need we feel that the uh the space needs are identified and and U detailed on those first two stories and while we would welcome additional space we're not necessarily seeing that the efficiencies and the operational needs we could be moved to that third story um with with the impact that we're looking for I'm just curious I mean if you have a third story are there other City uses or is the police department just separated from other services there's a there would be a high premium cost-wise for that because Public Safety facilities have to be built to more resilient standards both seismically and Communications wise and the seismic gets to be quite expensive the higher you go up so I think for a public safety building you want to optimize it for the functions that need that extra resiliency and consider other spaces uh other
facilities where you would add that Capa additional capacity for growth for other departments if you had a an Allied agent that made sense that needed the similar um resiliency requirements then it might make sense but you know to to piggy back when Laura's comment the other thing that you should probably be super cognizant of um is what other entities are in the H in the house if you will um and what risks that may or may not present to the other users of the building so um you know hypothetically speaking just citing some other examples um there's a a fire station in Washington DC it's DC engine one it's a very vertical construction it's built by a developer the ground floor really the first two ground floors are for the fire department and above that is multif family housing um and a giant squash court that basically overlooks the US capital uh if you get feedback from the firefighters there is significant concern about terrorist activities that may or may not occur from people moving into the building as well as the squash balls bouncing off the walls all our hour of the night um but you just got to be cognizant I'm not suggesting that you would put a squash court on the third floor you just need to be cognizant of the uh the security provisions that you know may or may not need to take place I I appreciate that um I am thinking of that um but the other thing is the two bays for a police for your equipment and the fire department are those um cement floors have to be
reinforced the same way yes so if fundamentally speaking it would be dependent upon the loads of the apparatus um I could say with a pretty high degree of confidence that you're probably looking at an 88 in reinforced slab for the fire apparatus because a a ladder truck or a tanker um full of water is significantly he heavier than that of the uh the specialized vehicles that police has I would probably speculate without getting into the detailed engineering that the apparatus Bay for the police would probably be closer to a 6 lab and the remaining for the occupied areas might be what are in your area 4 in lab it it really depends on what what the soil is underneath but I'm not sure if your question was about um Rob speaking to the the weight was your question about the seismic resistance it was more of where just the difference between the police police vehicles versus the fire department and the LA are is it the same the slab has to be the same that's all I want to know yep support different lights but the same material okay okay um I had a couple of quick easy ones if I if I could um um what's the um ladder truck route through the building does it uh I mean I see the exit point but where's uh where's it return to station shock I don't know if it'd be easier to show the design but it is a drive-through design where it would basically drive into the middle of the sea and then Park Drive Through the station and be ready for response out the bottom of the sea yeah I was just
curious whether that uh turning radiuses were adequate there you know I trust Rob has it all figured out y all of the Turning radiuses were calculated and the aprons are sized that so that the turn is completed and the driver is basically positioned on the apparatus in a straight in straight out so that they're not trying to do any maneuver of the vehicle when they're pulling into the station they're basically coming straight in straight out is that a two- driver vehicle no it's not so okay good um then um in the uh would the departments use shared dispatch or shared dispatch facility in this concept uh currently it's designed for just the police dispatch as currently exists uh the city of Petaluma and the majority of fire and EMS agencies in the county are under a jpa agreement for a joint dis Dispatch Center that's run out of the sheriff's building called redcom and we would continue with that and that's also um being will be paid for if the tax measure passes so fire has fire has no um independent dispatch in this property correct okay thanks uh but but there is redundancy and we uh police do have access to towers that we use within the city and and disaster can take over that dispatching capability for us that's the poly class lesson right and chief I think it's probably you know is worth a comment that the EOC would have the potential to serve as a backup environment for that if something were to happen yeah good point okay let's go to the EOC question uh what's
utilization of the EOC you know um 50 weeks of the year uh for training and and meetings on a day-to-day use and then for emergency response obviously when you need it but this is this is one of the efficiencies of having all these um functions collocated fire police and Emergency Operations all in one building these by day these are meeting in training rooms and by emergency they flip views did I see other training rooms in the firehouse or police station no uh on the ground floor there's a small study SLC conference room area that would also potentially be accessible off of the lobby um other than that you saw the kitchen which is where all of the world's problems get solved in the fire department um and there were several small meeting spaces uh a roll call room a multi-purpose room for General training for patrol and then um the investigations briefing room which would be used predominantly by this is this is a room that would really be secured for the invest instigators and the detectives because typically non-public and sensitive information is being shared and released in that environment um while active investigations are ongoing but really these these shared spaces kind come in here and then um the effort in the immediate um that's at the police station will that add any square footage to the um building there yeah yeah we're anticipating it to provide quite quite a influx of space both from the removal of the temporary holding facilities that have been
decommissioned we're looking at um expanding our locker rooms um for both men and women and modernizing those and going over into that space But then we're also looking at remodeling uh the current existing EOC training room and then pushing the uh north wall of the building to beyond the um the atrium or so that North overhangs so there is going to be a sizable increase of office space which we uh currently don't have the ability to onboard any additional staff because we have absolutely nowhere to put them and so we're hoping to uh create some office and workstations as well as address the inadequate workstations that we have some current employees um working out of right now can you ballpark what you're gaining are you gaining like a th000 square feet or you know do do you have that number at all uh I don't have that off the top of my head but I think we're we're envisioning uh you know about four offices um at least to be uh added on that north wall along that that um perimeter um area which would be sizable I think most of the offices that we've been specking out are 8 to 8 by 10 um so it'd be approximately about that that square footage you're estimating thank you um the fire station the existing fire stations if uh when we retro fit each of them are they anticipated to stay in full service during the uh retrofit periods great question one of the one of the importance important things about this master plan is we've even with even with some funding now we're we don't
know what to do first we don't want to do a full remodel of a bathroom at one fire station if in three years we're going to do a full remodel or replacement and we've had challenges you know we've had measure you for a while and I was like boy this place needs to be painted we need to do some things what's going on with the another gender bathroom um and so this has given us those opportunities to say we can't maybe fund that full list that was shown but we can prioritize so then we can make those impacts on the other fire stations knowing that we might be living with those for 10 or 15 more years but we can we can get it better than it is today so to answer your thanks for letting me go on a tangent on that but um for right now now we we don't know as stated if we're going to I would love to keep our current fire station at 198d Street as a fire station but not as a headquarters just a fire station has a capacity to do that it has the size to do that I'd love to keep it a historical fire station and not replace it and put it somewhere else um either way we we are putting together some contingency plans on um we'll be notifying the council soon on some some progress we've been making but site at 307 Boulevard South and how we can use that as potentially temporary quarters whether that's if we get the safer Grant and get three years of funding to staff the ladder truck or whether that's during a 198d street Remodel and how how we can do that um for stations two and three those
projects are most likely 10 to 15 years out for significant um upgrades or or replacement and we don't have a plan in place for that um but we do need to do some short-term uh fixes that'll get us through the next 10 or 15 years that we can inhabit the fire stations while those bathrooms are being improved and and other items are done thanks um so uh right now you're asking us to approve a contract for uh design and construction management and um this is three years out why you lumping construction management into this RFP and at this time yeah so at this time we're asking the council to uh direct staff to prepare an RFP to go out to find a design firm as well as project management firm uh I project management or construction management yeah I would say it's not construction management at this point it's project management to continue shepherding this project um Beyond staff's capacity to continue doing that this is obviously a very large facility project that uh we don't undertake every year and so we want some specialized assistance to help us manage this project moving forward okay and um yeah I'm looking at it you have it written in the resolution as project management Y and somewhere I got cm in my head um so um good and um what have we done to um uh Engage The Healthy democracy Community stakeholder group to tell them that um you know we're moving ahead with parts of the vision now we haven't done specific Outreach yet but um as a part of the master planning of the
overall Fairground site especially if we were to receive the grant they would be they would Factor heavily I believe in the overall public Outreach process and I should just add on that part of the Strategic growth Council requirement is for a robust public Outreach component which we've already obviously kicked off with the initial healthy democracy process and that would continue both with them as well as our nonprofits and the community at large moving forward right but tonight's resolution would pretty much lock us into a site and and Define the path forward it would be selecting the site and I think um you know Rob and Laura May weigh in more on this but knowing the site is critical for moving the design forward and so we're not just designing a theoretical fire station we want to it to be very specific to the site as well as for example the traffic improvements that may be needed to get in and out of the fire stations those are obviously very sight specific at this point the fire tax it's on for March and how many years is the tax good for so the the tax has no Sunset clause and currently there's 1.3 million per year allocated towards funding for facilities uh so $40 million over 30 years or it could be bonded against right and uh I think you presented before what the total revenue o opportunity is for Petaluma and how much you wanted to put into the operating cost versus Capital cost yes so uh yes four based on 60 million in Revenue it's just over 4.3 million in direct
uh Revenue to the city another $350,000 benefit that'll be covered in the dispatch fees we're currently P that we won't have to and a few other uh operational benefits uh about half of that funding will fund the nine Personnel required to staff the ladder truck at that facility and then the 1.3 uh for the facility itself uh to bond towards and then there's um a few other staff positions supports positions uh included in that as well okay um thanks it I am um looking at all the numbers and trying to figure out um how we get what we need and and and um and then which one's the most important to spend the money on first it's nice that you're bringing cash to the party um I remember I remember council member Healey asking how we're going to pay for it when we brought forward our cpsm recommendations because a lot of the recommendations in our comprehensive analysis were about Staffing an additional paramedic resource Fire Resource it was about moving the ladder truck to the center of town it was having better coverage for when 10% of our calls are occurring across town when that unit's already not available and having to respond across town so this is I think it covers about five of our top 10 priorities with our discussion tonight in the in the uh CP report they um asked you to look again at response times uh how are our response times uh there our our stations are ideally located if they're always available a for an emergency and as calls have continued to increase where where
the outliers we're seeing are for those cross town we try to get places about five or six minutes but those are pushing out to eight or nine minutes if we had an incident here and the fire station on South McDow was having to respond here um so they're they've been they've been wavering and that's the importance isn't just putting another fire station at 307 bll of our South really is having that that Center fire station that will help and then that and then that recommendation specifically was about the turnout times that uh we're right on that cusp of 60 seconds sometimes we're a little over sometimes a little less we've implemented new technologies to increase the timing of our alerting by time somebody gets a call to the Dispatch Center and we actually get alerted there's there's five to 10 seconds can exist in there and we've we've invested a new technology to better track that and improve that but then doing things that Rob has discussed about being closer you know to where the apparatus are for response are all things that as we do new construction or redesign will take into consideration to help improve those I'm going to lob you another s would you describe the new station as um a resilience a robustness um change or something essential to our um reporting so I love Hyundai but um but this is this is not a Cadillac I think we we need a fleet of 10 cars and we don't know how we're going to afford them all I'll try not get to off to off there it's it's an essential
service that is built out for 50 years uh day one upon being built it can house our ladder truck it can also but it has a capacity to up staff when we up staff a fire engine firefighters aren't compacted into closets they're there actually have dorm space during winter winter storm or red flag up Staffing um and but there's also potential as Robin mentioned with changes in Fitness rooms as things change looking at designing them in ways that that space can adapt and expand as the needs in the community uh it it has a potential to expand out with the same footprint but but adjustments and build outs as time goes on to not only house a ladder truck uh as soon as it's built but staff an additional engine whether it's red flag or otherwise permanent and then an additional ambulance yeah I I asked because I I don't want to say that this is necessary because of the ladder truck I want to say it's necessary because of the the essential service requirements so it is essential and we we use San Rafel as an example of a mainly because it was a public safety facility that was joint that was recently completed so that was a great example for us I think um cities like Sandell and Nado were also great examples in ways the city of San Rafel has I believe it's six fire stations the city of Nado has five we have three um and so so having those comparisons and we can you know our our city has increased the number of Calles increased our population but since we haven't spread out we haven't
expanded our fire facilities to keep up with the demand and so this is this is absolutely essential when 10% of calls are being handled from a unit a 911 resource from across town that that does not feel the good good to me as you're Fire Chief and I want to I want to fix that and that's and that's why that's a priority to get that place so we can do all the things that cpsm recommended and then if we can do bathroom remodels or other things to help with our Workforce diversity we'll get there we can make it better without $40 million we're going to but we need to have that plan in place so we can start picking away at those things that make sense when they make sense so appreciate the softball and let me keep okay uh council member POS thanks I just had one comment I'm I'm wondering I can't believe I haven't heard this already but uh um you you know there's a lot of parking there 130 y spaces I think I heard and if it's going to be 11 years till we get to phase three or thereabouts uh that's past 2030 and uh you know maybe we'll have everyone either on some kind of Transit demand management or or electric bikes thank you okay um any further questions from Council good then um I'd like to thank you for the presentation uh certainly robust and in depth and I'd like to open the public comment period on uh this item and um if you do wish to make a comment be sure to get your card in up front and let's see uh can I ask our city clerk if we've had any public comments uh emails in
to us we did not receive any public comment to this item thank you very much I'd like our moderator to uh read our messaging for the evening members of the public attending in person should bring their speaker cards to the clerk's desk if they've not already done so speakers are reminded to be respectful in their comments that this meeting is being translated please pause between sentences for translation a countdown will appear for the convenience of the speaker and viewers thank you very much I uh have one card from the public and in the uh Chambers and I see no one standing and walking further forward so I'd like to invite johnah Hanan niia to speak good evening well this is a very good news it's been long time in the making um the most important thing here is Public Safety and paluma it needs definitely to improve their facility there's no question about it um you owe the community that you owe that to your staff I heard Mr Healey mentioned the kadlick and the Honda well when are you're talking about the the police department you're trying to recruit people but what you're offering is the Honda where other neighboring City are given the Escalade or the Tesla you know and you know think about how much money you're losing when you hire a new person and they spend 18 weeks in training but after the training and after they spend a year in here okay they go somewhere else because they have much better opportunities between facil and retirement so in the long run you paying for
more than the Cadillac but you're getting the Honda so you need to put that in the equation and I heard so many mention about the city of San Rafael I frequently go down there and it's a beautiful facility and I think each one of you should go and see it okay and it is really important not to look at how much is going to a cost you need to look to how much safety to each individual in peruma it's worth when you look at the dollar okay you can't put a dollar sign in a human safety that's when the police department when it comes to the fire department I do agree with the chief I think the station on D Street it should remain station whenever you have an event in peruma okay those doors are R up you have major uh public engagement with the fire department okay and that building it's a very important building it's in the historic for paluma and you know I just think you guys need to approve it and uh you know I mean how many city manager have we gone through and we're still talking about it how many police chief I think i' I've gone through seven city managers six or seven he you the police chief is number seven today you know the fire chief we you guys been talking about this since Chris Albertson was a fire chief so let's let's get it going thank you thank you and seeing no other speakers are cards uh that closes public comment for the evening and um bring you back up here for for uh conversation um I think um my personal greatest disappointment is we can't uh get more done
more quick uh I am conflicted about the uh police department being put out into the future because without identified funding source future looks like you know I I don't see that that's going to happen and I hate seeing a part of a plan that doesn't have a plan uh I have other comments but let me uh cross the DI to councilman Barnacle um so I want to acknowledge that that you are making du I've seen your facilities and you do need to make improvements um and so I'll absolutely be supporting the immediate improvements that um are recommended um they're long overdue and um it's the least we can do tonight um and as long as I'm on the council I'll be doing what I can to help give you the facilities you deserve um and that you need I also ask with that said that you understand that this in particular that every square foot of empty vacant parking lot is going to be a contentious issue in our city and um in the last council meeting we um we gave direction to look at taller um going up um we are squeezing parking from places in the city we're looking at an overlay in our downtown um and this does it feels like um we're not um holding ourselves to the same standards that we're putting the rest of the the rest of the the city too with respect to space utilization um land utilization in particular [Music] um the the what we saw in the design um doesn't meet the criteria for um Urban character it doesn't meet um uh from my view when I when I saw this um my initial reaction and I'm I'm
glad that I listened to the the presentation and um um my blood pressure was able to come down because um you know getting an extra 50 ft away from you know that's not like space utilization efficiency um and hearing you know risks and you know injuries from holes and and things like that um like uh without having a lot more information which is what we're going to need to make a decision on this um we're not going to come back with a design and just give you a big rubber stamp to do that I like we want to see the Alternatives the tradeoffs um and um I uh I encourage us to continue to be um creative in the way that we think about this um similar to the mayor I um it feels like the the police station getting pushed out feels like a really missed opportunity and that's why um you know I keep trying to push to see what more we can do on that front um I definitely want to see um designs with the um quarters above the um the Bays um I definitely want to see all of the things that could be on a second floor on the second floor um the visitor parking I'm not aware that we have much visitor parking right now at our existing facilities fire station one not much visitor parking um there's and yet we have like 30 parking spaces in front of it and there's a giant parking lot right around there um I think we can get rid of that and I think we can bring the the frontage of the facility up to Johnson Street and give it some character um have some you know a loading zone in the front or
whatever you know 24 minute parking or whatever the heck it is and long you know long-term visitor parking can go to the rest of the vacant parking lot that's there um that's what part of what space utilization should be is just moving everything and trying to get it there there um I um yeah I was uh I'll say I'm really excited to see this move forward and to push it Forward I I'm also I was really disappointed to see um that the the direction we gave to really explore different utilizations and things like that were not PR back to us um it didn't feel like we were listened to um and I don't know how the other council members feel but that's how I um that's how I feel for sure um and so um I'm happy to to share more offline with my feedback about you know how this could be you know BR you know designed but I I think in general it's um you got to look you know it's 55 Acres it's 4.8 Acres it's only 9% of the site but this is um a really important site to our city um and like it's not only like these are $2 million an acre that's a you know um that's $2 million an acre that we could do something else with um and we're we're dedicating it to you and we want it to be for you we want it to be for our First Responders but um this is a it's not something we're going to take lightly I certainly the design that was there with the information that I've been provided um I wouldn't vote to support moving forward with a Construction contract for that um so I I just really encourage you to
um take what we're saying seriously because um this is a major sensitive issue in our city doing something we're we're embarking on a master planning process for the whole city for the whole Fairgrounds and yet we're carving off a piece of the the fairgrounds right now for our First Responders and I'm happy to do that um but um you know it's on us we have to be accountable to the public we all are together we're all on the same team and I'm asking you to please um like just uh seriously I I we we need you to to sharpen the pencil shrink the the amount of space that we're putting here and um think about ways that we can be more efficient with our space so thank you Mr Mayor do you mind if I just respond to that for a second please thank you I just wanted to reflect um on the feedback and uh let the council know that we do hear you we do understand um and this first round this exercise was not really a design it was a space planning exercise but we we do hear you loud and clear and uh we as we move forward with the design we will absolutely be looking at all of these different ways to compress the footprint uh to go up in height if we can to look at the parking and how that's most efficiently laid out so we absolutely will be looking at all those things moving forward so thank you thank you anyone else want to weigh in I'll just weigh in quick um vice mayor ker Thompson um I actually agree with council member Barnacle about all of his comments and I did you know with um Chief
shock shock went you know to all the sites and I the upgrades to me are very important um those are really old facilities and they really need to be updated and I'm hoping that that actually gets expedited so it's not you know 15 years out and with the police station you know when we were there the other day for um Chief sano's you know event that place is just packed and it's even more packed than when I took a tour of it cuz they're like making a Space in an area and just putting a desk there and it's in the middle of a of an area where you walk from one door to another I mean so these facilities have needed upgrading for when I was on the council I mean that was a long time ago and you know they're still the same facilities in the same condition and so I agree I'd like you to sharpen your pencils and see what we can do to um reduce the footprint um but I also really want to move forward um and I'm disappointed that a police station is going to be pushed back and it just seems as though if we go vertical maybe we could I realize everybody always keeps saying it's more and more more money um but it just seems more efficient um and so I happy to move this move this item council member Healey thank you so I concur with a lot of what has been said um by my colleagues um certainly our Public Safety facilities have been inadequate since I first came on board 25 years ago um and it's very frustrating that we haven't been able to make significant progress um but the good news is
that you know at least a new fire station and an EOC do look like they're achievable in the near term um one minor comment that kind of follows from that is that uh since we don't have so since the um uh station 4 can be built in the foreseeable future but the new police station probably cannot be anytime soon um would be to flip the two buildings um just to do a mirror image of them and put the fire station closer to the corner of um Johnson Drive and kennworth and that way we're chewing up less of the fairground site for the next 10 years um and so um yeah I just say do do the mirror image um and and flip the two so that we're not taking away all 175 parking spaces all at once um but for me the biggest problem the biggest stumbling point is that um you know we'll be taking over um control of the fairgrounds in 5 weeks um and and we've promised the community a master plan for the fairgrounds and now we're carving off 4.8 Acres 9% of the fairground site for non-park uses um and without doing a master plan for the entire site I don't know that this is the right part of the fairgrounds to put this on um none of us know that it's kind of the most convenient right now um because there's nothing there but in terms of what we ultimately want the fairgrounds site to look like I don't know that this is where we'd want to put it and I just don't see how we can make this decision um and tell the community that we want to be good stewards for the fairgrounds property if we're proceeding
like this and you know chewing off 9% of the site without doing a master plan with Community input so um so you know for that reason I'm not going to support the um the resolution tonight um and uh I wish I could but I I just think we're getting the cart before the horse and you know I don't know how much time we would lose uh on this if we if if this if the planning is something that can be picked up and moved you know 300 yards away um and and allow that Master planning process to to actually take place um you know that would be good news but I don't know if if if we're flexible enough to accomplish that because you know there's still a lot lot of angst in the community over the fairgrounds and I think we're just kind of whistling past the graveyard on that thank you council member ker Thompson I mean I tend to agree um with um what council member Healey saying as far as where it is located but I also think it is centrally located when you really look at the routes where the trucks would go I mean it just seems natural um that it is the right location um maybe it could be on you know in the back part of the site and if that would um you know work I think that's an accommodation um but if we move forward tonight are we stuck with the footprint that we're looking at I mean the you know where everything is or is there flexibility in moving um but I don't really want to wait until a master plan because we've been making 25 years to upgrade um these facilities that are 50 years
out of date and so to push it down the line I don't really want to do that I think this is something that we need certainly I've made a commitment to do this and I'd like to move forward and not wait for a master plan because it's 50 acres that's left I mean you know let's just say it's a 5 Acre Site or if it's three acres whatever it is but round it off 50 acres that I think we can do a very good master plan and we master plan around a resiliency Center and also um police and fire facilities followup question Council or question can I turn her her comment into a question and um are we locked into this space um by this in this process or if we decide if it's determined in the process of the master planning um can we can it shift I think we can always change it as we move uh through through the design if the master planning is happening um concurrently with that and there's a decision that needs to be moved yes would there be some rework to redesign it for the new site that's selected probably yes um but that's always an option so tonight what we're really saying is is that we're going to put a police or a fire station and an emergency Operation Center we're moving forward with the design of that at at the fairgrounds because if if I could ask that as a question is tonight's action to solicit for a designer and bring that item back to council to get to get the designer approved at Council level we will be bringing back the approval of the design contract absolutely to council
before we cut him loose and design stuff he's got to come back can I follow up council member hey uh so if you look at the resolution that's been prepared for us now there now therefore be it resolved and then question in point two the preferred location for the new Fire Station SL emergency Operation Center project is acknowledged to be the northern corner of the fair Fairgrounds property at the corner of Johnson Drive and Kenworth drive so that's that's what I think some of us are looking for flexibility on maybe just say on the fairground site but delete the rest of that language and and and have some language talking about to be determined in conjunction with the fairgrounds Master planning process um I'll jump in here rather than force you to do that um it it would seem to me that they're uh preparing um a propo request for proposal to get a designer to do a thing certain and the thing certain has to be on ground shown to be the where the design is to be when it comes to us we can say well we're now three months down the road and know something different but that's sort of a setback if if we think we want open L I would suggest that we not commit this today and actually I apologize I was about to call on council member POS next but in um my comments I think um tonight's action sets them on a path to bring us back a a 7 or $800,000 design contract and um I for one would like it to include biddable construction documents it'll include bable construction documents for phase
one and phase two I would like all that work to get done at this time um Mr Mayor I I I think we we could say we could just make the modification that council member Healey proposed um I I do think that at some point the designer does need to know where the building is is proposed to be going but at this point like you said we may have new information in the next three months the next six months that would solidify the design um the other thing I would just offer is that in part of this process the um our Consulting Architects Rob and Laura did look at many different spots and many different corners on this site the fairgrounds and they were looking at it through many lenses in terms of pedestrian safety in terms of vehicle access response times to get out to calls and those all factored into this selected location um but again there still may be new information that comes to light that would allow us to switch down the road if we need to and and I will join with the others that say maybe this is too soon for this action given that we should be um seeing the Alternatives and we should be sharing with the public the you know we I don't want to go back to the public and say you know the fa hey we haven't we voted tonight on on this item and we haven't even got the fairgrounds back and haven't sorted out with the daa or anything like that I think it's a little card ahead of the horse I would love to have a January February first general plan meeting push this as the workshop
show how good the quality of work is and and have a public support of it prior to running and council member Healey yeah thank you I think that's a great idea um when do we anticipate um the fairgrounds Master planning process kicking off and concluding we hopefully we'll hear back on the grant sometime in the spring and then we could uh I would expect immediately go out um to solicit for a firm to walk us through that Master planning process thereafter which likely takes a year or plus once we kick that off and if we don't get the grant we would still do probably I mean I would say at least starting mid year so probably sometime in the summer it just seems to me there's a way to sync these up so that we're not getting the cart before the horse like it's presented tonight yeah I was going to say I think I think it will be synced up but because by the time we bring this back to council and I don't know um Brian what the timeline is to bring this back to council the RFP um list of of uh responders or the contract with the designer it's probably not until it may be close I I I think it's going to be totally synced up so I I I think the biggest concern from staff's um perspective is that it's it's increased cost you heard even a year is an increased cost so I think if we do this concurrently we can use this as part of the master plan and not miss a beat but I wouldn't this tonight so how would staff propose word smithing item two on on the resolution we could just simpy to say
that the preferred location for the uh new fire station emergency Operation Center is uh is the fairgrounds property just leave it simple like that I can support that and I appreciate that it will take a while to get the the proposal out the door and then it will take a while to get it back back in uh from Consultants who might want to view it um the consultants in invest um significant effort to uh prepare quality especially as complex a project as this is so many different disciplines that um I'd want to be Rock Solid that we were telling them the exact land we were on before proceeding um so do we have an estimate of when we want to advertise the RFP does that staff have that in mind yeah it would definitely be coming after the holidays we would need to develop the RFP then issue it get you know allow time for bids and then get it back so it's it's going to be after the first of the year for sure that we would be releasing it can that be coord coordinated to be after the first meeting about this so if we don't I mean and that would just be direction to staff not a resolution the item but I would be most comfortable if we had the proposal be released to Consultants after our first public meeting that way if we needed to cut and change if anything went sideways we'd know our first public meeting on what I'm sorry mayor on the fairgrounds master plan or site back that would probably start to get late because we may not be doing the beginning of Master planning until March
April May somewhere in there so if we're not releasing this RFP until after that I think that starts to push it out a bit could we call it a celebration of um City's possession of the fairgrounds and call it a you know I mean there's there's a there's a I mean I'm I'm not quite comfortable yet I'm looking for an answer but let me push around the council I had council member POS a next and my comment's been covered okay council member Barnacle yeah um I'm I'll move the item with the with the proposed amendment uh to um provision two in the resolution um I also just want to say that um part of us taking back the like taking back the fairgrounds and starting the master planning process part of being transparent about what's going on at the fairgrounds is also talking to the public about this and re letting them recognize helping them understand why this is an important place for this and why this is part of our you know our Public Safety future and um and so um I understand understand the the uh the uneasy feeling I think we all feel it because um we know that this is a sensitive topic but I think also like we have to take like our um our insecurities as politicians and put them aside and make sure that we're like educating the public about why this is the important thing and not let um the not um give the illusion that this isn't the absolute best place for the public safety facility and that is um I think if we all are you know speaking clearly and educating the public about
it it's going to be really clear and I think they'll embrace it and we just um it's got to be part of our Communications on this and council member Barnacle to that point both of our Chiefs did do an oped piece for that exact reason and we will continue to be very transparent about and thank you to our Chiefs for doing that mayor just to make a quick comment I actually feel very confident that this is where a police and fire station should go on this particular area on the site and I think we have to remember that we have tenants there for the next three to five years and you know we're going to be pushing this out again and I actually feel extremely confident that this is the exact location I think what we have to be clear on is the design height you know making the footprint smaller and that's what I'd like to focus on but I feel personally this is the correct site if you really look at the green lines and where all the you know where people drive and I will tell you my entire campaign every time I talked to somebody it was about police and fire going to eventually be at the fairgrounds and it was pretty much at this site and that's pretty much what I said and you didn't get any push back at all people recognize the importance the city is a very different city than um than we were and we need to keep up in the 21st century and not go backwards and I feel like we are just kind of debating over a site and I'm just unclear why people don't quite understand that this is the
right site on I'll second the motion and I'll second the motion I didn't know that's very so I think we have the second coming from the vice mayor okay and then we'll have council member shriz okay I'd just like to uh reiterate some of the things that have been said I do agree with the uh parking that's going to be in front of the building uh we have to St who is that going to be and is there a way we can integrate that parking that spaces with other parking spaces for other buildings that are going to be on site um so that they're together um rather than just only serving only the police and the fire they need to be serving other buildings too the other possibility is going to a third story yes I understood about the seismic and it it's going to be a little more expensive but any building we put there that's going to have a large community room is going to be whether it be above the resiliency Center above the um maybe the future uh City Hall that may be there or above whatever Auditorium that we build whatever we build there is going to be a larger building and it's going to be just the same seismic requirements um so so uh it's still not going to be that less expensive so if we had a third floor what I would consider if we thinking about resiliency Center we're going to need a space for group meetings of large numbers of different people from Regional areas coming in so as part of the re resiliency Center we'll need some actual meeting space for everyone to get together
and coordinate for the entire uh 10,000 plus people that show up so I think that needs to be part of the the the probably above the police uh maybe the best place put or or fire but but probably the police station putting that third floor a large meeting room that could be turned into an operation Center for a for the resiliency centers and the 10,000 people organizing everything needs to happen because all the food services have to show up the um um homeless folks have to be be taken care of uh whoevers out there so think about adding in that feature as a um Poss possibility in the new design um pleas on that part um and then as far as moving the site the other the only place to put this size of building it's like one of the reasons you picked it is because there's no buildings right there if you move it just about anywhere else I looked at a site if you look at the the map um other buildings would have to disappear first which means so either um the next possible site would be the where the administration building is now with that parking lot and with the old fire station which is now rebuilt um that's probably the next most appropriate spot but all those would have to disappear to make that happen and if we're talking about time and do that even part of the school might have to disappear uh to to commodate that size so if we can if we think we can move the school and and rebuild and the administration or any other buildings that are out there I think we can move that site
over to a different place but if we're going to do it in the next five years probably not um so that's probably the the advantage of of picking this site as best I still think personally that payran is a better access than than than the other street that would be on uh a little closer in the main street especially D Street get across town I would still favor payan but that requires removing buildings uh to make that all happen so if uh if we're comfortable saying okay we are going to move the school somewhere else in the next two years so that we can build something on that site I say great but otherwise let's do it now and I fully favor both fire and police together if we moved it we could do a mirr isn't that hard to do a total mirror image and and just like flip the whole thing um that a computer can do that in in seconds so um I'm not worried about redesigning and the cost of doing that if we even if we do it because the site's pretty flat throughout so wherever we move it on site it could be as is or mirrored um in some way or just split it as an angle two angles if it's on a corner and still have meeting spaces so I don't think the cost of changing ing the design down the road if we need to as long as we keep it on the site probably this is probably going to be the the best site for it anyway um so anyway I'd say let's go for it what we have tonight I'd follow up with the motion and I'd support it at this point council member now you um I I have to take us back to the
very first fire was that tub's fire in 2017 and the fairgrounds was used for an evacuation for not just people but also livestock so the livestock were coming in on the payran side the people were coming in through the main gates and I was actually the employee that opened those gates for the first evacuees that showed up at the fairgrounds and we have to have equipment in place having the um the um resiliency center right next door would be so handy and the place in fire you know I'm thinking that we we get it all built in the next 5 years because we know there's going to be other natural disasters as council member shs has pointed out we need to make sure that we keep that space open for the livestock that need to be evacuated and for the humans and for we had RV parking in the front part so um and the other council members aren't privy to what we saw at The Parks of re meeting but last week they took that Administration parking lot next to the administration building and it's now set for recreational use for basketball pickle ball courts and they're even talking about taking away the library employee parking at the library for the kennworth uh Park so I think somebody needs to put it all together and master plan it and present it to the entire Council and mayor because we're trying to pick apart this property but it really is the part of the property that's not was not used during that evacuation it was in if there was a joint meeting it was held in Herzog hall or in the
administration building on the fairgrounds so um if we get three stories I think that the police department could use that third story until their phase two gets built out and then when they move into to their phase two then our fire prevention can move into the third story and we free up some space at City Hall for other departments here at City Hall so that is my future goals and I have been advocating for a new police station for 20 years because the interview room for four adults and a child victim was the size of a broom closet and it was I never never wanted anybody to ever have to go through that again and that was 20 years ago so I will second the motion if there hasn't been a second there's been a second track I think it's been seconded a few times oh okay um and vice mayor this is just a quick comment but you know I always kind of envisioned that we would have a city hall there but is there I mean just food for thought just even have like a council chambers there because everything's electronic it's in the middle of the city and and that's what the third four could also be um is council chambers because 60% of the people live on the east side and it would be great if we had something more centrally located well um vice mayor um that you know as we especially as we were uh planning to have workshops and and things we noticed that even just even liessi right now it can't be a really good place necessarily um to accommodate all the needs so to have another Flex space
for meetings for work shops for the goals and priorities um you know for those those larger you know all Community we'd L to have something like that at the fairgrounds yeah okay uh so uh I just want to say uh it's it's uh the good news that you mentioned earlier is that we're restaffing the police department to its you know pre-crisis Day level and to its appropriate Staffing levels and we do have to um um make room for for that staff I mean you can't just hire staff and not have space so I'm looking forward to that space and also everyone who worked on Mees you the fundamental of measure U was that this was for Public Safety so it's you know the appropriate place for all the funds to go and um lacking other comment I'd like to ask the clerk to have a roll call vote Barnacle hi ker Thompson yes Healey yes now yes po yes shbs yes and mcdonnald yes motion passes 70 thank you very much appreciate staff's time and and uh exhaustive time on that that was everything we needed to know on it uh item nine introduction first reading of ordinance to change certain Appropriations for the operations of the city of Petaluma July 1 to June 30th of this fiscal year and um resolutions updating and authorizing the funded permanent position schedule and a resolution authorizing the commitment and release of various general fund reserves for specific use welcome and uh to help us with this is our uh brand new Finance director Jesse guch thank you you got it Jesse G um so hang on getting settled
uh good evening mayor McDonald and council members uh the City reviews its budget on a continual basis and typically brings three budget adjustment reports to council over the course of each fiscal year so tonight we have the first quarter adjustments to the adopted budget for fiscal year 2023 24 the budget adjustments include items stemming from approved Council action since July 1st carryovers of Prior year unused budget Appropriations and some new items based on current needs we also have an increase to the permanent position position schedule of one Limited term FTE a detailed list of all the adjustments is included in the staff report additionally we have updates to the general fund committed fund balance amount gasby 54 requires that fund balances committed and released for specific purposes be authorized by resolution of the city council at this time we recommend releasing 1.57 million for current use for the general plan and turf replacement and committing .96 million for future uses the net effect of these movements will result in committed fund balance of 69 million the recommended action is that the city council introduce the attached ordinances to amend appropriation budgets for the fiscal year ending June 30th 2024 it is also recommended that the council adopt the resolution committing and releasing general fund reserves for specific uses along with the resolution updating the authorized and funded permanent position schedule and with that I'm happy to answer any
questions and uh we're happy at the clarity and brevity thank you very much U let's bring that up to council and ask Council any questions council member shs um there was just a question that came in uh from one of our citizens just asking um for I think there was appropriation for funds movement of funds for our the new park that went in and whether uh that was appropriate specifically for the artificial turf that was going to be needed there because it wasn't quite defined on that so I just thought i' just good Clarity uh um and transparency as to that particular uh place and and the fund the extra funding or that was needed or was already done so just could you explain that a little bit yes of course so since lucasey Park was uh put in with the artificial turf 10 years ago we have been putting money aside um committing fund balance in the general fund for potential replacement of whatever needs to be done whether that's you know I don't think any final decisions have been made as to whether or you know what type of turf is going to go in there um we do have a capital Improvement project right now that is being funded by those uh committed fund balances that we've put aside and so all we've done is released some of that funding for that ongoing Capital Improvement project um again I don't believe the final decision has been made as to whether it would be replaced with artificial turf or not and I've got our director of parks and wreck uh Drew thank you Jesse um Drew did you
want to weigh in please yeah I mean we're just here to support um what the finance director um articulated there that there's no movement um on that project as far as a decision to make on artificial or or natural grass or alternate recommendations but but yes um look forward to Bringing options forward to council at a future date thank you I just wanted to have that clarified council member Healey yeah yeah I just wanted to follow up on that briefly and you know a few of us on the Das know that the 10-year-old artificial field at licas is the second one because we were around when the first one was was paid for um but um so just moving the funds over as it to the fund balance and we're we don't have a project planned for this this coming fiscal year because you know there was a bill in A legislature that would have banned these these these kind of chemicals and artificial but that either failed to pass the legislature or was vetoed um but I I think the industry is working hard to um come up with um suitable Replacements and if if we wait a year or two before doing it I think that product will be out there so I'm willing to support moving the money over with the thought that it's going to be there when we have a product that we're going to be more comfortable 100% And I think that'll be the the model for us going forward with all the artificial tur fields in town vice mayor k and I agree with both the other council members that was I zeroed in on that also about the art if
it's artificial turf or regular turf or what is it so yep council member Barnacle yeah um agree with the comments about Turf um I want one would like to point the council to um a November 10th letter we received from Christopher Smith um and Melissa abomi I'm about two uh public art projects that are coming uh that are moving forward the H straight pocket park where a fine balance will be um and um the second one is at the river Arch where the David best arch is in um and basically in a nutshell what the what um Christopher Smith was laying out is that um there these are you know public art projects but um the public art budget is not able to be used for um site improvements and so as a result we just put this public art there but we don't actually make any improvements around it and there's no funding for it and um you know there's a number of hiccups that have come and gone with these projects um that I I talked to Christopher about and I encouraged him to write this in so we could at least discuss it and make um a uh you know an informed decision of what we think but um I'll say when I was on Parks and wreck we had um on the commission when we were replacing um uh playgrounds um we had a specific budget of like $90,000 for playground replacement and then you do the surveys and the surveys all come back and they tell you know what age group and whatnot and then they say anything else and overwhelmingly people said seating and shade but we never had budget for seating and
shade and this reminds me it's a similar situation where you know we've got budget for the public art we put this beautiful piece of art in and then we don't have the budget or we don't allocate for the rest of the site improvements and it feels like it's um an opportunity to um you know a missed opportunity to really sort of create places did you wish to weigh I just wanted to weigh in yes and thank you council member Barnacle um that is on my that is on staff's radar screen and we're actually starting to look at um and we're pulling our budget request together holistically we actually got a request just a few days ago uh to to Aid with the Helen putam expansion improvements before um it's turned over to Regional Parks because it is within the city limits so we've got a lot of requests right now um and the basic things like you mentioned the shade the um the lighting um uh we are recognizing and we are working with our uh Finance uh Department right now to figure out some um Park Parkland monies um but we need to look at the Nexus study and happy to talk about that during budget time holistically thank you very much uh council member Healey um I think the city manager more or less stole my fire there I I want to thank the council member for raising that subject and I think that's something we should look at in the next budget cycle council member now um also not to um you know go against what council member barnicle but we also have opportunities and nonprofits have
approached me for um they want to build the fishing peers back that are going to go at the end of Street SE SE Street and and first where along the river so there's nonprofits who who have been raising money who want to do things for our community and that's also something so we can and being part of the parks and re they approached me and I turned it over to Public Works and um for the future so there that's also a great possibility that we can look to thank you anecdotally first time I met Chief shock was talking about doing the Sea Street Park some dozen years ago or so yeah and soccer fields well I know I didn't meet the chief at the soccer field no I might have met you at the soccer field a couple times but um the uh and I do want to compliment staff for highlighting uh I think the uh 10 pach court is in the uh uh calculations here and uh just is uh highlighted that uh a house that could have gone out of our affordable housing inventory was preserved by the city's action and um and it's an older style of of affordable housing Finance programs and so was vulnerable uh to to falling out of our program so I appreciate that that kept that in the program and uh with no other comments um I'd like to have a motion um take that back why don't we do public comment on this item and got an eye from everybody um so um let's uh open public comment and ask the clerk if we've received anything on this item we did not receive any public comments to this item thank you very much and will
our moderator read our messaging members of the public attending in person should bring their speaker cards to to the clerk's desk if they have not already done so speakers are reminded to be respectful in their comments and that this meeting is being translated please pause between sentences for translation and the countdown will appear for the convenience of the speaker and the viewers and thank you very much I see no one uh making a move towards the cards or towards the clerk and so uh with that i' like declare the public comment closed for the evening uh and back to council and can I have a motion I'll move the it second second so um motion by barnacle and um second by Gater Thompson and a roll call vote vote please Barnacle hi ker Thompson yes Healey yes now yes POS yes shbs yes and McDonald yes motion passes 70 thank you very much and with that we are now adjourned uh before 10: to 10 very good evening thank you all